This job description explains the detail and general nature of the position; and overview of why the job exists and what the job is to accomplish.

Job Title

Benefits Coordinator and Payroll Assistant

Reports to

Assistant Chief Financial Officer for Operations

Location

Educational Financial Services

Overtime

Purpose of the position.

The Benefits Coordinator and Payroll Assistant is responsible for managing the benefit changes for high school and special education employees. The individual also provides assistance to the Payroll Manager in managing payroll.

The Coordinator works to promote wellness programs in the schools and answers questions that employees have regarding benefit programs.

• Coordinates the annual benefits open enrollment period for school employees, including addressing questions from employees.
• Coordinates wellness programs established for school employees.
• Responds to inquiries from school employees and follow up where necessary.
• Maintains benefit and other information (data entry) in the Talent Management Software system maintained for school employees.
• Prepares benefit and payroll reports using the Talent Management Software.
• Reconcile invoices for employee benefits.
• Processes employee terminations including notifications of continued benefits eligibility and life insurance conversion.
• Assists with processing employee leave requests and disability applications.
• Assists with employment verifications.
• Assists the Payroll Manager with the processing of payroll changes.
• Maintains confidentiality regarding salary and benefit information.
• Performs other tasks as assigned by the Payroll Manager, Assistant Chief Financial Officer or Chief Financial Officer.

Education: Associate or Bachelors Degree

Specialized Knowledge: Experience with payroll software, Excel and computer databases

Abilities: Good communication skills, customer service, ability to maintain confidentiality regarding payroll and benefit information.

Licenses:

Experience: Experience with payroll or benefits management preferred.

Are there any extraordinary working conditions? Example: Outdoors, No elevators, etc.

Must have child abuse clearances.

Are there any physical requirements for this position? No