Bellevue, WA – Full Time

The Project Manager objective is to ensure that client projects are completed to contract specifications, on time and within budget. Support project teams to ensure they have necessary information, materials and time budgets to successfully complete their project related work. Achieve client and staff satisfaction to support retention and growth.

The Project Manager objective is to ensure that client projects are completed to contract specifications, on time and within budget. Support project teams to ensure they have necessary information, materials and time budgets to successfully complete their project related work. Achieve client and staff satisfaction to support retention and growth.

• Be point of contact with the client and consulting partners
• Collaborate with PM team and Project teams to ensure all clients and projects requirements are met timely and within budgets
• Manage scope and budget using Scoro
• Develop project workplans and timelines with project teams
• Manage project workplans and delegate tasks and deliverables
• Ensure the team has everything it needs to meet deliverables
• Coordinate creative, campaign, communication, and community engagement strategies
• Manage communication with clients and lead project meetings
• Anticipate client needs and proactively provide solutions
• Contribute to maintaining and growing accounts for the company by ensuring quality, timely deliverables
• Manage paperwork and approve payments to vendors and sub-consultants
• Approve time for monthly invoices
• Provide weekly and monthly reports to clients and to internal project teams
• Occasionally set-up and staff project events
• Occasionally travel to alternative work locations, including TVA, project and client sites

• Other duties as assigned.

• Clients
• The Vida Agency management and co-workers
• Business Partners and Vendors, including community partners, prime contractors, subcontractors

• BA degree in Community, Environment & Planning, Urban Design & Planning, Communications or similar programs
• Minimum 2 years’ experience in a similar position, including outreach
• Experience working with public agencies, preferably City of Seattle, King County, State of Washington, and/or local municipalities
• Experience executing public engagement projects in health, transportation, construction, retail, public policy, education sectors
• Experience working in a public relations or communications agency setting
• Experience creating and managing to a scope of work

• Strong inclusive communications skills, including the ability to understand and communicate complex technical information in accessible language
• Ability to maintain timelines/schedules, details, and action items in a fast-paced environment
• Ability to interpret and create workplans that comply with contract terms
• Strong ability to prioritize and coordinate multiple tasks at once
• Professional, outgoing, and friendly personality
• Ability to work both independently and collaboratively
• Ability to manage multiple projects and deliverables simultaneously and to delegate tasks to project team members
• Experience working in an environment where diverse opinions and communication styles are respected
• Cultural competence and experience working and building trusted relationships with underserved communities
• Proficient with Microsoft Office Suite (required); experience using, Hubspot or other, CRM, project management software (Scoro) and Miro preferred
• Strong verbal and written communication skills, with the ability to make presentations and interact with employees and managers at all levels
• Detail oriented with ability to handle multiple responsibilities and priorities while meeting deadlines
• Excellent customer service skills
• Access to reliable transportation and liability insurance

To successfully perform the essential duties of this position, an individual must be able to sit at a desk for four or more hours a day, and use office equipment, including phones and computer keyboards, for four or more hours per day. Individuals must be able to engage clients over the phone and in-person by voice. Must be able to travel to attend and conduct events in the Puget Sound area. This may require physical agility to push-pull, squat, twist, turn, bend, stoop, and to reach overhead. Physical ability to lift and carry up to 20 pounds. Regular attendance is an essential function of the job. Reasonable accommodations may be made to assist individuals with disabilities to perform essential job functions.

The above job description is meant to describe the general nature and level of work performed; it is not intended as an exhaustive list of all duties, responsibilities and skills required for the position. Employees will be required to follow any other job-related instructions and to perform other duties requested by their supervisor in compliance with Federal and State laws. Requirements are representative of the minimum levels of knowledge, skills and/or abilities necessary to perform each duty proficiently. Continued employment remains on an “at-will” basis.

• Medical, Dental, Vision, Life, Disability insurances
• IRA with employer contribution
• Matching contributions to your favorite charity
• ORCA transportation pass
• Paid Time Off accrued 5 hours semi-monthly
• 8 Paid Holidays plus 2 Paid personal holidays
• Paid for office closure from December 24 – December 31

• $70,325 – $88,857 per year