The Waldinger Corporation, a growing mechanical, electrical, plumbing, and Sheet Metal industry leader is seeking a highly organized and professional Administrative Assistant to join our team. This is a full-time position responsible for providing exceptional reception/clerical support, office administration, data entry, and assisting with special projects.

Key Responsibilities:

• Serve as the friendly face of the company, welcoming visitors, handling phone calls, delivering messages, and assisting internal and external customers with professionalism and courtesy.
• Manage incoming and outgoing mail, shipping accounts, and maintain supplies for mailings.
• Oversee conference room calendars, schedule meetings, and assist with virtual meeting technology (Zoom, Teams, etc.).
• Perform data entry tasks, including tracking shop inventory materials and branch fleet information.
• Maintain office supply inventory, coordinate equipment service calls, and liaise with janitorial services for a well-maintained office environment.
• Coordinate with the local MCAA chapter for events and educational programs.
• Act as the Branch Onboarding Coordinator, serving as the single point of contact for new hire onboarding activities, workspace preparation, IT equipment coordination, and orientation support.

Qualifications:

• High school diploma/GED required; Associate's degree or college-level administrative courses preferred.
• Minimum of 2 years of administrative or related experience (equivalent education may substitute).
• Proficient in phone systems, email etiquette, and professional written and verbal communication skills.
• Excellent working knowledge of Microsoft Office Suite (Outlook, Word, PowerPoint, Excel). 

We Offer:

• Paid holidays
• Health, dental and vision insurance
• Growth potential with a stable company
• Paid vacation
• Health club reimbursement
• Wellness plan with lifestyle spending account
• 401k with company match and profit-sharing
• Continuing education and advancement opportunities
• Tuition reimbursement
• Term, AD&D and Dependent Life insurances
• Prepaid Legal

The Waldinger Corporation is a full-service mechanical, electrical, sheet metal and service contractor operating under a people-first approach. The Waldinger Corporation has branches throughout the Midwest United States and has built a reputation of success since 1906.

The Waldinger Corporation is an EOE, including disability/vets.
The Waldinger Corporation participates in E-Verify.