4 Administrative Specialist (Senior) Jobs in Dayton, OH
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The Whiting-Turner Contracting Company is Hiring an Administrative Specialist (Senior) Near Dayton, OH
Position openings may be available at Wright Patterson AFB, OH; Warner Robins, GA; Hill AFB, UT; and/or Tinker AFB, OK.
The candidate will interact with lateral organizations or any external agencies required including base facility, personnel, security, computer support, foreign disclosure, foreign travel, public affairs, and the building managers to facilitate uninterrupted day-to-day operations of the directorates and divisions.
Responsibilities:
- Process non-disclosure agreements for directorate personnel prior to accessing competition-sensitive or proprietary data, information, or documents; assist in planning and organizing the full spectrum of actions required for the directorate to conduct day to day business, including, but not limited to, planning executive calendars and scheduling meetings; assist in performing a wide range of management activities to include, but not limited to: working with functional managers, outside agencies, contractor personnel, and the program office customers concerning preparation of technical material, management presentations, and other material in support of meetings, minutes, agendas, and compilation of briefings; gathering a variety of program information; assisting in pre-acquisition and acquisition strategy planning and implementation; assisting in the development of executive documentation; assisting in the development of milestone planning, tracking, scheduling, briefing preparation, staff coordination, and decision documentation preparation; implementing documentation reviews.
- Support staff leadership, teams, and office personnel by the development, maintenance and modification of directorate/division/program schedules and calendars.
- Assist in the planning, formulation, editing, development, publication and storage of finished products to include, but not be limited to, program documentation, plans, directives, reports, briefings and other presentations as required (technical and non-technical, classified and unclassified) in the media and format requested.
- Provide support by organizing and facilitating program briefings, to include, but not limited to, gathering information, reviewing reports, reviewing charts, and other business integration support as needed.
- Assist with, plan, and coordinate meetings to include VTC, room set-up (including but not limited to ensuring sufficient seating and creating name placards), and closing/securing conference rooms.
- Assist with internal and external briefings and reports by providing expert knowledge and capability to produce visual aids (slides, briefing charts and other graphics); file and retrieve graphics materials to facilitate research and expedite creation of briefings and reports; compile and prepare briefings and reports in hard copy for special and/or recurring reports; and provide assistance during briefings upon request.
- Assist in maintenance of OIs for the USG. This includes the development and maintenance of self-inspection checklists.
- Maintain official file plans with the use of the Air Force Records Information Management System (AFRIMS) or other appropriate information management systems. 3.12.2.9 The Contractor shall assist in the establishment and maintenance of master files and file plans of the divisions and program data to facilitate tracking and resolution of issues associated with operations.
- Have expert knowledge in AFRIMS and the ERM structure to perform record searches of active and inactive, physical and electronically stored final and draft documentary materials related to search criteria.
- Assist in preparing and processing CONUS and OCONUS travel arrangements and travel vouchers.
- Verify the accuracy of data inputs for the divisional Automated Time Attendance and Production System (ATAAPS), Defense Civilian Pay System (DCPS), Customer Service Representative (CSR), in/out-processing, DTS, and Functional Area Records Management (FARM).
- Assist with the suspense tracking system.
- Provide assistance in the development of program documentation, including: aircraft availability plans, program management plans, modification management plans, and other program plans, strategies, schedules, or agreements necessary for efficient program management.
- Serve as the focal point for collecting, preparing, and displaying materials for staff meetings.
- Provide administrative support for management, financial, contracting, configuration, engineering, system integration, and logistics management activities.
- Provide administrative assistance to the Management Operations Division and personnel.
- Assist in managing and tracking the civilian and military decoration programs within the directorate/division.
- Assist with tracking the training budget information for the training Government Purchase Card (GPC) holder.
Job Summary
Full Time
Building Construction
$73k-92k (estimate)
06/25/2024
08/20/2024
whiting-turner.com
MARLBOROUGH, MA
3,000 - 7,500
1909
ADRIAN KENNEDY
$5B - $10B
Building Construction
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About The Whiting-Turner Contracting Company
How fortunate we all are to work in an industry that produces such a tangible work product that affects so many profoundly. All of us face difficult obstacles on all of our projects, but at the end of the day, we collectively turn around, look at what weve created, and it takes our breath away. Its why we do it. - Tim Regan, President and CEO Whiting-Turner provides construction management, general contracting, design-build and integrated project delivery services on projects small and large for a diverse group of customers. Since 1909, the firm has been guided by the principles of integrity, ...excellence and an unwavering dedication to customer delight. With offices nationwide, the firms over 2,900 salaried professionals provide depth of resources to service nationally and to build locally. The mission of Whiting-Turner is to build on our reputation for integrity, excellence, experience and leadership as the nations finest construction organization. Our demonstrated stability, industry standing and financial strength serves as a model for the construction industry. We are financially independent with no debt and maintain a bonding capacity of $4 billion. Our strategy to promote from within allows us to develop our talent and leadership internally and encourages employee retention. We perennially rank with the top domestic general building contractors by Engineering News-Record (ENR), and do so through internal growth, not acquisition. Whiting-Turner is an Equal Opportunity Employer, including disabled and veterans, and is committed to diversity in our workplaces.
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The job skills required for Administrative Specialist (Senior) include Customer Service, Administrative Support, Scheduling, Presentation, Planning, Coordination, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Specialist (Senior). That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Specialist (Senior). Select any job title you are interested in and start to search job requirements.
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Administrative specialist skills are those related to organizing and effectively managing a workplace.
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