Benefits:

• 401(k)
• 401(k) matching
• Bonus based on performance
• Competitive salary
• Dental insurance
• Employee discounts
• Health insurance
• Opportunity for advancement
• Paid time off
• Vision insurance
• Wellness resources

General Summary:
The Lease Administrator ensures the integrity of a diverse portfolio of commercial real estate investments. Acts as subject matter expert on lease interpretation, accounting for tenant transactions, cost allocation methodologies, managing common area maintenance fees, and use of lease management software. Manages account reconciliations and ensures quality database information related to lease. Additionally, special projects are assigned that may include accounting tasks, month-end closing preparation, owners reporting, tax work paper preparation and other special projects in support of overarching Widewaters projects and initiatives.
Key Responsibilities:
Accounting

• Proficiency of general ledger management and booking of journal transactions.
• Performs annual operating expense reconciliations, monitors audit windows, as defined in lease documents.
• Reviews tenant sales reports monthly and maintains accurate and quality tenant information.
• Preparation of related party and intercompany transactions.
• Prepares invoices for tenants, reconciles tenant account, reviews incoming invoices for accurate coding and compliance to lease and conditions.
• Posts finalized check receipts to various checking accounts and updates the accounts receivable ledger by tenant and posts journal entries to the General Ledger.
• Prepares and posts reconciliation billings to tenant accounts.
• Assist with work paper preparation, audits, data requests, and miscellaneous matters.
• Create monthly invoices for Accounts Payable.

Analysis

• Reviews lease abstracts, noting any specific requirements, and apply knowledge to reporting and tenant compliance.
• Conducts analysis to support AR, AP, rent rolls, budgets in accordance with appropriate accounting standards (Tax, or Cash).
• Research and processes charge backs, tenant disputes, bad checks, and other various tenant transactions.
• Provide analytical assistance to Management for budget and forecasting processes.

Reporting and Compliance
•Prepares weekly and monthly statements and supports owner report process.
•Creates and distributes critical date reports and maintain critical date calendar of events.
•Utilizes system to create reports (MRI, Excel, or Word) as needed in support of assigned duties and other departmental initiatives.
•Track payables and receivables associated with property portfolio.
Other
•Resolves critical issues for tenants by researching data and information relevant to the transactions, lease, or other relevancy.
•Prepare work order invoices with property management for tenant billed expenses
•Master data support for client lease files, tenant account set up, and other critical information.
Job Expectations of all employees
•Works with integrity, excellence, and humility to promote teamwork with all colleagues.
•Demonstrates excellent internal and external customer service skills such as friendly greeting, making eye contact, listening attentively, responding in a timely manner, showing respect and empathy and acting as a role to model peers.
•Attends and actively participates in required meetings and training sessions.
•Complies with established policies, procedures, and codes of conduct at all times.
•Practices and teaches safety awareness. Identifies and reports or corrects any possible safety or environmental issues.
Preferred Qualifications:
•Bachelor's Degree in Accounting or related field requirement. Minimum of 2 years' experience with general accounting, finance, and reconciliation.
•Strong preference for prior work history in commercial management, strong ability to read contracts and other binding documents such as leases.
•Demonstrated organizational skills and use of critical thinking skills
•Ability to prioritize tasks and work with interruptions.
•Ability to understand and carry out complex oral and written instructions.
•Interpersonal and customer service skills to deal positively with colleagues, employees, and vendors including governmental agency employees.
•Proven oral and written communication skills.
•Ability to compose email with a professional tone.
•Proficient with MS Office including strong excel and data analytics and able to learn new software rapidly.
An equivalent combination of education and experience which provides proficiency in the areas of responsibility listed above may be substituted for the above education and experience requirements.
Physical Requirements:
While performing the duties of this job, the employee is regularly required to sit; use hands and fingers to handle or feel; talk or hear. The employee is required to stand and walk. The employee is occasionally required to reach with hands and arms; climb or balance; and stoop, kneel, crouch or crawl. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to focus.
| Walking | 10.00%
| Sitting | 80.00%
| Standing | 10.00%
| Lifting | nominal, up to 25lbs.
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. The Widewaters Group Inc. reserves the right to modify position duties at any time, to reflect process improvements and business necessity. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Reports to
Manager of Commercial Real Estate Accounting
Key Partnerships
President, VP Retail Leasing, SVP & CFO, Leasing Team, Development Leaders, Property Management and Tenants.
Compensation: $60,000.00 - $75,000.00 per year
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Company Overview
Widewaters is a vertically integrated real estate organization with over 30 years of development, construction, management and investment experience. Leveraging its entrepreneurial instincts, capital and expertise, Widewaters continues to develop and acquire quality real estate across North America.
Widewaters has developed or acquired over 11.2 million square feet of retail, office, residential, and hospitality projects totaling over $1.29 billion in value. Widewaters develops and manages all of its properties through its operating and management companies, The Widewaters Group, Inc. and Widewaters Hotels, LLC. Construction is performed through its affiliate Widewaters Construction, Inc.
Widewaters is based in Syracuse, New York with additional operations in the Charlotte, North Carolina and Salt Lake City, Utah areas. In house capabilities include: acquisitions, site selection, entitlements, feasibility, legal, leasing, financing, accounting, construction, property management, hotel management, and asset management.