Full Time | IT Outsourcing & Consulting1 Month Ago
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The Windfall is Hiring an Executive Assistant-Hedge Fund-Hybrid & Growth Near New York, NY
The Windfall is partnering with a Hedge Fund that is seeking to hire an Executive Assistant. This is working at their HQ, midtown, Manhattan. You will be joining a growing office and supporting an extremely motivated and busy team. This role is working in the office Monday-Thursdays, WFH Fridays from 8:30am-5:30pm with the flexibility for overtime as it is needed.
RESPONSIBILITIES - Travel arrangements and logistics across time zones - Maintain and update Investment Professionals calendars - Book and coordinate internal and external meetings - Setup conference/video calls and with internal and external parties - Manage conference rooms for meetings - Breakdown conference room after meetings - Prepare material, update and edit presentations - Print, bind and distribute presentations - Arrange and coordinate internal/external conferences - Coordinate with Portfolio Companies and Executives - Handling of confidential information and materials - Register and update contacts in internal databases - Expense reporting - Back-up other EAs - Coordination of international meetings - Assist with office-wide projects and events, as needed
REQUIREMENTS - 3 years of EA experience in finance is a must - Bachelors Degree is a must - Travel and logistic coordination (domestic and international) - Heavy calendar management - Experienced in; Gmail, Google Calendar, Salesforce (or other CRMs), PowerPoint, Excel, Word - Ability to multi-task and prioritize/re-prioritize as needed - Capable and driven to take initiatives - Sound commercial judgment - Strong communication skills - Strong interpersonal skills (heavy coordination across business lines)
PACKAGE $115-120,000 Base Salary Discretionary Bonus Based on Individual & Firm Performance 100% Covered Benefits 401k Match iPhone & Laptop Commuter Benefits Breakfast, Lunch & Snacks Provided Daily Wellness Benefits Gym in Office #ZR