Description

Summary of Duties: Provide administrative support to Chief Technology and Innovation Officer, and departments reporting to the CTIO as directed by the CTIO. Provide a wide variety of customer service-related, administrative, or office/facility management duties, serving as the first line of services to internal and external customers of the Township.

Essential Duties and Responsibilities:

• Conducts research and compiles information for reports.
• Processes check requests.
• Processes department contracts for approval and recording.
• Processes purchase orders and invoices by verifying product or service was received, writing proper account code on invoice, and forwarding to accounts payable.
• Maintain all databases, as required by the assigned department.
• Administer all programs, as assigned by department.
• Composes and prepares routine correspondence.
• Coordinates Director's schedules and makes appointments to include travel schedules and reservations; to include processing travel and lodging requests for the department.
• Sorts and distributes incoming mail; prepares outgoing mail and correspondence, including email and faxes.
• Organizes and maintains file system and files correspondence and other records.
• Makes copies and scans correspondence and other related materials.
• Assist with project management and scheduling resources.
• Assist in the coordination of department events and programs.
• Orders and coordinates delivery of office furniture and/or supplies for the department; to include maintaining accurate inventory for the department.
• Provides Notary Public service for company documents.
• Maintains emergency information and supplies for the department.
• Maintains company cellphone inventory.
• Recommend improvements in workflow, procedures and use of equipment and forms.
• Performs other duties as assigned.

Qualifications

Minimum Qualifications:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education: Associate Degree (A. A.) or equivalent from two-year college or technical school.

Experience: Three (3) years’ related experience; or equivalent combination of education and experience.

Licenses and Certifications:

• Must possess a Texas driver’s license within the first ninety (90) days of employment and meet the driver safety policy requirements.
• Notary Public

Computer Skills: Must be proficient in Office 365 and Teams.

The Woodlands Township is an Equal Opportunity Employer and values diversity at all levels of its workforce.