Description

Summary of Duties: Reports to the Chief Technology and Innovation Officer. Works under general guidance and direction in carrying out assignments under Township, Departmental and Division policies and procedures, and applicable Federal, State and local regulations. Responsible for Township facilities infrastructure including facilities planning, construction and maintenance spanning intradepartmental needs. Combines management and customer service responsibilities; the application of technical knowledge in construction, maintenance and custodial services for building systems operation, maintenance monitoring and repair; and building and grounds security for the Township. Supervises contractors, Facilities personnel in all aspects of work including hiring and disciplinary actions. Assesses facility needs, recommends, plans and monitors annual budget for facilities capital and maintenance projects. Develops twenty-year Capital Facilities Plan. Provides technical support and supervises personnel conducting capital maintenance or construction projects. Develops and oversees construction specifications and bid documents.

Essential Employee Responsibilities:During emergency conditions, subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situations and is expected to perform emergency service duties, as assigned.

Essential Duties and Responsibilities:

• Develops, plans, administers and organizes a comprehensive capital maintenance and repair program for Township buildings, facilities and equipment including operation, monitoring and repair; plans and oversees scheduling and implementation of short- and long-range projects; develops and implements an effective preventative maintenance program.
• Supervises, directs and evaluates the performance of project management and Facilities staff. Develops and/or coordinates ongoing on-the-job training, vendor training and in-house training for capital construction and maintenance work tasks. Develops and enforces safety and training policies; handles minor and routine disciplinary actions; conducts performance evaluations; approves vacation requests and timesheets.
• Develops and performs facility condition surveys. Performs facilities development and maintenance cost analysis. Performs short- and long-range planning; develops Township-wide Twenty-Year Capital Facilities Plan, and Five-Year Capital Maintenance Plan. Researches and develops specific plans and projects to optimize maintenance and operation costs.
• Directs and assists facilities staff in analysis and diagnosis of problems; troubleshoots equipment and system failures and determines best course of action for resolving identified problems.
• Serves as a resource to other Township departments by consulting on facility issues, making referrals, etc. Coordinates with other division and departmental staff to identify and resolve problems and to mitigate and minimize operational conflicts.
• Implement and manage computerized systems such as maintenance management, building automation, direct digital control, security management, geographic information, and as-built archive systems to schedule, assign, track and record work requests and monitor program accomplishments; maintains records on assets and services; accesses maps and as-built drawings of buildings, facilities and equipment; responds to customer requests; and identifies improvements to the project management and maintenance programs.
• Reviews work priorities; schedules work assignments; coordinates availability of materials, equipment and personnel. Reviews daily accomplishments, conducts regular inspections and modifies work priorities as necessary. Determines inventory needs for specific equipment/materials. Ensures that work standards adhere to regulations, policies and procedures.
• Ensures proper operation of all life-safety and security systems, including locks, fire and intruder alarms, access controls, automatic suppression systems, uninterrupted power supplies and generators. Coordinates required inspections, upgrades and repairs. Controls and issues keys and access FOB/ID cards. Coordinates regulatory inspection of life-safety systems.
• Ensure elevators meet Texas elevator code requirements and obtain and monitor contract services and operating permits. Ensures buildings meet current building codes and plan upgrades when appropriate. Ensure compliance with OSHA safety code as it applies to building components and maintenance personnel.
• Provide building assessments and incorporate deficiencies into work requests or capital maintenance improvements to meet Federal Americans with Disabilities Act requirements to ensure compliance with Department of Justice regulations.
• Prepares preliminary capital and operating budgets. Prepares routine contracts and service agreements; approves expenditures for equipment and materials; prepares, monitors and maintains annual operating and capital budget for assigned area. Estimates job costs for billable and non-billable work orders.
• Oversees management of capital facilities construction projects. Supervises design and permit process and preparation of construction specifications and bid documents.
• Manages Township disaster/evacuation routes for specified Township buildings. Organizes and conducts evacuation and disaster drills for those buildings.
• Must be available for on-call rotations and respond to an emergency call-out within ninety minutes time.

This position functions as part of the emergency operations team during community-wide emergency situations.

Additional Work Performed:

• Conducts routine inspections of facilities. Documents problems noted and corrective action taken or planned. Communicates with other Township staff as appropriate to initiate required corrective action.
• Conducts maintenance skills training and development programs.
• Performs skilled labor as necessary in emergency situations.
• Performs other related work of a similar nature or level.
• Develops executive summaries for project procurement and initiatives.

Supervisory Responsibilities: Supervises contractors, consultants, temporary workers, construction workers and Facilities personnel, hired by the Township, as applicable.

Qualifications

Minimum Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education: Bachelor's Degree from an accredited four-year college or university in Engineering, Architecture, Construction Management or related field.

Experience: At least ten (10) years of facilities management planning and operation in a comparable environment with demonstrated cost control, budget planning, team building, and leadership accomplishments; or equivalent combination of education and experience. Demonstrated project management experience and formal management training strongly desired. Public facilities management experience preferred. Prior formal training in the construction trades or prior education in facilities maintenance preferred.

Extensive knowledge of heating, air-conditioning and control systems required.

Licenses and Certifications:

• Certified Facility Manager Training or experience working with building regulations, safety features, and maintenance procedures and a general knowledge mechanical, electrical and plumbing systems.
• Must possess or obtain a Texas driver's license within the first ninety (90) days of employment and meet the requirements of the driver safety policy.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee is occasionally required to taste or smell. The employee must regularly lift and/or move up to 25 pounds and frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

The noise level in the work environment is usually moderate.

The Woodlands Township is an Equal Opportunity Employer and values diversity at all levels of its workforce.