Position Title: Administrative Assistant – Part-Time

Department: Day Hab/Programs

Reports to: Program Manager

Position Summary:

Reporting to the Day Hab Program Manager, this role will be responsible for providing administrative support for the Day Hab Program operations. The ideal candidate will be responsible for managing the receptionist desk, carrying out general administrative duties and assisting with the day to day functions of the programs as directed by the Program Manager.

Essential Job Functions:

· Handle all receptionist duties including processing mail, answering phone calls, & greeting guests

· Ensure all documentation is completed properly and filed accordingly

· Maintains accurate records and ensure files are up to date

· Responsible for daily communication with families regarding client absences and providing daily report on attendance to the CEO

· Provide Administrative support to the Program Manager

· Responsible for inventory and ordering of supplies

· Coordinate onsite maintenance repairs when needed and communicate with contractors and vendors as needed.

· Report any issues or occurrences at the facility to the program manager

· Assist with data entry as needed including entering service hours into Therap

· Ensure the facility is always kept neat and clean

· Other duties as assigned by management

Minimum Requirements:

· High School Diploma or Equivalent (required)

· 1-3 years of experience working with office administration and inventory management.

· Administrative Assistant & Receptionist: 1 year (required)

· Customer service: 1 year (Preferred)

· Excellent oral and written communication skills

· Excellent organizational skills

· Proficient in MS Office Suite, with a high level of competency with Excel, Word and database management.

· Authorized to work in the U.S.

Competencies:

· Communication

· Detail-Oriented

· Integrity

· Reliability

· Customer Service

Schedule:

• Monday to Friday – 9 am to 3 pm
• 30 hours per week

Job Type: Part-time

Pay: $21.00 - $23.00 per hour

Expected hours: No more than 30 per week

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• Day shift

Ability to Relocate:

• East Brunswick, NJ: Relocate before starting work (Required)

Work Location: In person