Description

We are looking for a knowledgeable Payroll Specialist to process and manage the company’s payroll. You will be the one to calculate wages based on hours worked and administer payments. A payroll specialist is able to use payroll software with accuracy and efficiency. They are good with numbers and can be trusted with sensitive information. They have great communication skills to interact with colleagues and executives. The goal is to ensure personnel receives the correct compensation in a timely manner. The Payroll Specialist position processes and audits the essential steps for production of biweekly payrolls, which includes the auditing of electronic timesheets and leave reports, entering of tax withholding forms, direct deposit requests and various payroll type deductions. This position ensures compliance with federal and state regulations, calculates, process and issue retroactive pay, separation/termination payouts and manual checks for all employees.ResponsibilitiesTo evaluate and streamline Payroll processes to ensure employees are paid correctly, on time and in the most efficient manner. Performs all activities necessary to process bi-weekly payroll including maintaining related records, processing garnishments and wage deductions.

• Gather information on hours worked for each employee
• Calculate the correct amount incorporating overtime, deductions, bonuses etc. with assistance of a computer system
• Receive approval from upper management for payments when needed
• Administer statements of payment to personnel either electronically or on paper
• Process taxes and payment of employee benefits
• Keep track of hour rates, wages, compensation benefit rates, new hire information etc.
• Address issues and questions regarding payroll from employees and superiors
• Prepare reports for upper management, finance department etc.
• Processes and resolves errors on payroll documents such as address changes, direct deposit, Federal/State tax documents
• Reviews and processes garnishment/wage attachments, assuring all required documentation is available
• Analyzes and/or coordinates the resolution of payroll inquiries
• Responds to employees and managers concerning a variety of pay issues
• Researches routine payroll discrepancies and determines which issues and actions require escalation to supervisor
• Responsible for managing, processing and auditing all aspects of payroll.
• Validate and process electronic timesheets and run utilization reports.
• Process paperwork for new employees and enter employee information in to the payroll system.
• Reconcile payroll to G/L, reconcile quarterly ADP State and Federal tax filing.
• Investigate and resolve issues that are identified during timesheet and notes review and posting.
• Audit and reconcile benefit reports to accurately pay invoices
• Point of Contact (POC) answer employees and consultant’s inquiries as to payroll issues.
• Maintain employee information in payroll system.
• Keep track of leave time such as PTO, holiday pay and sick leave for employees.
• Ensure that all W-4 forms are on file for all employees and associates

· Assume completion of the bi-weekly preparation and processing of payroll for over 2900 employees on the on our automated payroll system. This includes the entire cycle of payroll processing from the capturing of new employees from, leave of absence and terminations.· Process all wage garnishments in a timely manner including notifications to parties as required.· Analyze current processes utilized for payroll processing, manual checks, reporting and year-end. Submit recommendations to Manager for processes improvement and/or streamlined processing utilizing available system functionality, best practices or other enhancements.· Develop a Payroll Processes Manual, outlining a how-to guide for our various activities.· Research and respond to pay-related inquiries from employees using discretionary and professional oral and/or written communication.

• Receive, examine, and audit payroll authorization documents (e.g., leave authorization forms, allotments, employee organization deductions, etc.

· Partner with Human Resources in the coordination and maintenance of employee data· Keep abreast of company policies and tax legislations that impact remuneration.

• Prepare requested reporting for Management

Qualifications and Preferred Skills

• 3-5 years prior Payroll experience
• Bachelor’s degree desired
• Paylocity experience helpful
• Proficient with Microsoft Office including Excel & Outlook
• Strong analytical skills using and understanding the flow of transactions in an integrated and automated payroll accounting system
• Ability to maintain confidentiality and exercise extreme discretion
• Ability to work independently and within a team environment
• Strong organizational skills, and the ability to work independently and under pressure
• Ability to handle and prioritize multiple tasks and meet deadlines
• Excellent interpersonal and communication skills ability to liaise at all levels
• Proven experience as payroll specialist or payroll manager
• Solid understanding of accounting fundamentals and payroll best practices
• Very good knowledge of legislation and regulations of the field
• Proficient in MS Office and good knowledge of relevant payroll software and databases
• Outstanding organizational ability with great attention to detail
• Excellent communication skills
• BS/BA in business, accounting or relevant field is a plus
• Processing of payroll documents for a variety of standard and nonstandard pay actions requiring a knowledge of federal, state, and local rules, regulations, and instructions with some technical supervision.
• Demonstrated ability to comprehend payroll functions.
• Demonstrated understanding of the interrelationship of payroll processes and procedures.
• Experience in working in automated environment
• Strong attention to detail, communication skills and exceptional follow through.
• Ability to prepare various payroll reports.
• Conducting research to resolve pay problems.

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

License:

• Driver's License (Required)

Work authorization:

• United States (Required)

Work Location:

• One location

Work Remotely:

• Hybrid