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Job Title: Accounts Payable Specialist
Compensation Type: Hourly, Full-Time
Direct Report: Accountant, Chief Financial Officer
Position: Accounts Payable Specialist
Job Summary: The Accounts Payable Specialist performs advanced clerical work involving the outflow of capital for the organization. This role is responsible for providing financial, administrative, and clerical services. Providing these services in an effective and efficient manner will ensure that finances are accurate and up to date and vendors and suppliers are paid within established time limits.
Essential Tasks and Responsibilities:
• Perform the day-to-day processing of accounts payable transactions to ensure that finances are maintained in an effective, up to date and accurate manner
• Receive and verify invoices and requisitions for goods and services
• Reconciles processed work by verifying entries and comparing system reports to balances
• Reconcile various management systems to Quickbooks for AP Reporting
• Verify that transactions comply with financial policies and procedures
• Pays vendors by monitoring discount opportunities
• Verifying federal id numbers and vendor information
• Verifies vendor accounts by reconciling monthly statements and related transactions
• Prepare batches of invoices for data entry
• Data entry invoices for payment
• Scheduling and preparing checks
• Resolving purchase order, contract, invoice, or payment discrepancies and documentation
• Ensuring credit is received for outstanding memos
• Issuing stop-payments or purchase order amendments
• Maintains accounting ledgers by verifying and posting account transactions
• Process backup reports after data entry
• Record checks and prepare for mailing
• Maintain listing of accounts payable and the general ledger
• Maintain updated vendor files, file names, and W9s
• Generate and administer 1099s
• Create regulatory reports as needed
• Create ABC Product labels on a weekly basis
• Performs other related duties as assigned
Supervisory Responsibilities:
This position does not have supervisory responsibilities.
Required Qualifications:
• High School degree or GED
• Proficient in Quickbooks and Microsoft Office Suite.
• Knowledge of general financial accounting and cost accounting.
• 2 or more years of experience in accounts payable and data processing.
Work Environment:
• Office
Equipment Used:
• Computer
• Copier
• Printer
• Telephone
Travel Requirements:
No travel (0%)
Physical Demands:
While performing the duties of this job, the employee is regularly required to talk or hear. The employee will be sitting for prolonged periods at a desk or working on a computer. The position also requires the ability to lift files, open filing cabinets and bend or stand on a step ladder as necessary. The employee must be able to lift up to 25 pounds at a time.
Three Notch’d Brewing Company is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
Full Time
$37k-46k (estimate)
06/19/2024
07/02/2024
threenotchdbrewing.com
CHARLOTTESVILLE, VA
25 - 50
2018
GEORGE H KASTENDIK
$5M - $10M
Restaurants & Catering Services
We work each day to Leave Our Mark on the craft brew industry and Charlottesville, VA by making great beer and collaborating with lovers of craft beer.
The following is the career advancement route for Accounts Payable Specialist positions, which can be used as a reference in future career path planning. As an Accounts Payable Specialist, it can be promoted into senior positions as an Accounts Payable Clerk III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Accounts Payable Specialist. You can explore the career advancement for an Accounts Payable Specialist below and select your interested title to get hiring information.
If you are interested in becoming an Accounts Payable Specialist, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Accounts Payable Specialist for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Accounts Payable Specialist job description and responsibilities
Accounts payable specialists spend most of their day multitasking and need to prioritize tasks to ensure they complete their work on time.
12/08/2021: Santa Cruz, CA
Reconciled bank statements with accounts receivables ledgers to assure accurate financial reporting and correct foreign currency exchange rates.
12/31/2021: Pueblo, CO
Work with Maintenance team to ensure all maintenance expenditures are correctly allocated for payment.
01/01/2022: Riverside, CA
Learn and maintain comprehensive knowledge of the Accounts Payable software modules.
12/19/2021: Gainesville, FL
Prepare analysis of accounts/statements, reconcile payments, and ensure payments are up to date.
12/23/2021: South Bend, IN
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Accounts Payable Specialist jobs
Soft skills like Teamwork, Time Management, Analytical Skills, Negotiation and Leadership are essential for Accounts Payable Specialist roles and jobs.
02/17/2022: Grand Forks, ND
Accounts payable specialists are key members of any organization, ensuring bills and commitments are paid on time, accurately, and completely.
01/12/2022: Troy, NY
Many of the tasks performed by accounts payable specialists can be completed by computers more efficiently.
02/07/2022: Boston, MA
Review all paperwork for accuracy and proper authorizations as required by Finance Policies and Procedures.
02/22/2022: El Paso, TX
Current and aspiring accounts payable specialists use a range of both hard and soft skills.
03/02/2022: Troy, NY
Step 3: View the best colleges and universities for Accounts Payable Specialist.