• Monitor shared email inboxes, ensuring prompt response and appropriate routing of incoming communications.
• Prioritize and escalate urgent matters to the relevant team members for timely resolution.
• Maintain organized email archives for easy reference and retrieval of information.

• Receive, review, and organize incoming invoices from vendors and service providers.
• Verify invoice accuracy, ensuring adherence to agreed-upon terms and pricing.
• Coordinate with finance and procurement departments to process payments in a timely manner.
• Maintain detailed records of all invoices and payments for accounting and auditing purposes.

• Collect and consolidate expense receipts and reports from team members.
• Verify expense claims for accuracy,completeness, and adherence to company policies.
• Prepare and submit expense reports to the appropriate channels for reimbursement or approval.
• Follow up on any discrepancies or missing information with team members to ensure timely resolution.

• Assist in coordinating marketing campaigns and special projects.
• Support the creation and distribution of marketing materials, such as brochures, flyers, and promotional items.
• Assist in maintaining and updating marketing databases and CRM systems.
• Provide general administrative support to the marketing team, including scheduling meetings, managing calendars, and preparing documents and presentations.

• Associate degree in marketing, business administration, or related field (preferred).
• Proven experience in administrative roles, preferably in a marketing or advertising environment.
• Proficiency in email management tools and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities, with a keen eye for detail.
• Excellent communication skills, both written and verbal.
• Ability to work effectively in a fast-paced, dynamic environment and meet tight deadlines.

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