Port State Controller Administrator / Project Manager

Location: Washington, DC

Clearance: Public Trust

Certification(s) Required:

At TIME Systems, we do things a bit differently. We are on a mission to deliver innovative, value-driven Technology, Innovation, Management, and Engineering solutions and services by empowering people, focusing on leadership, and achieving results. We care deeply about collaboration, feedback, and iteration. Trust and respect are deeply rooted in our company culture. Our vision is to dominate in each core area, provide excellent employee benefits, and make a difference through active involvement in local charities.

We see you. You are looking for something more, something significant. You want to be inspired.

You are a detail-oriented and energetic individual who is competent and innovative in your field. You are tenacious and ready to work in a fast-paced, high-growth work environment. You are self-motivated and a quick learner. You like to help others, and your analytical and problem-solving skills help meet the needs of your students by connecting them to the material and making their learning dynamic. You want to work for a company that is doing big things, feels like a tight-knit community, and provides incentives to consistently pursue excellence.

The Objective: 

Port State Control Administrator handles the majority of the administrative procedure between the placement of the detention on the vessel and the notification of the International Maritime Organization (IMO). The procedure starts with the submission of a detention report via email. That report is sent by the Coast Guard inspection office to the office of Commercial Vessel Compliance at Coast Guard Headquarters. The report is received and reviewed by the PSC Amin. Upon completion, the PSC Admin enters the data into an MS Access database (ICOD), CG-CVC-2 Portal Detention Tracker and Marine Information for Safety and Law Enforcement (MISLE) databases.

Benefits: 

When you join our team, you join a company prioritizing your health, well-being, and financial security. Here is a quick overview of our benefits:

• Health Coverage: Select from three plans, including a 100% company-funded, employee-only plan.
• Dental Coverage: Our dental plan offers extensive care with no annual maximum. 
• Vision: Our vision plan covers regular eye exams and corrective eyewear.
• Life Insurance, AD&D, and other customizable coverage options. 
• 401(k) Retirement Plan. 
• Health Savings Account (HSA), Flexible Spending Account (FSA). 
• Short- and Long-Term Disability Insurance. 
• Employee Assistance Plan, and more.

Why Join Us:

• Veteran Preference – Strong value placed on military veterans and their skills.
• Career Growth – Opportunities for professional development in a supportive environment.
• Innovative Culture – Be part of a team that pushes boundaries and makes tangible impacts. 

The Details:

• Primary Responsibility: Maintain the Port State Control (PSC) and Marine Information for Safety & Law Enforcement (MISLE) database for the U.S. Coast Guard’s Headquarters Port State Control Program.
• Review and enter IMO detention reports into the Port State Control (PSC) database and CG Portable Detention Tracker.· Generate and mail notification letters to associated owners, operator, classification societies, and flag States for each vessel subject to a PSC control action.
• Created weekly backups of ICOD2 and QS21 databases.· Assumed responsibilities of Program Manager while simultaneously executing the duties & responsibilities as Program Administrator for the Port State Control Program (PSC).
• Ensured all contractual deliverables are met. Prepare Monthly CVC reports of contract deliverables.
• Ensure that all company rules & regulations are observed and followed.
• Perform evaluations of vessel submitted by companies for eligibility into the USCG’s quality shipping in the Twenty First Century Program (Qualship 21) & Large Fleet Designation Program.
• Maintain an organized electronic filing system of PSC detention reports and relevant documentation.
• Enter special notes into the Marine Information for Safety and Law Enforcement (MISLE) data system, capturing PSC operational controls.
• Receive notification of detention report via E-mail or MISLE.

The Requirements:

• Knowledgeable of, and adheres to, company practices and personnel policies.
• Exercises discretion in handling sensitive information and/or situations with client Personnel·
• Organize and schedule workload effectively.
• Is flexible and able to adapt to change.
• Does an admirable job of balancing the needs of the team with individual responsibilities.
• Works within available guidelines or approaches, but knows how to adjust or adapt methods depending on the result required.
• Display an upbeat positive outlook and pleasant manner under trying circumstances.
• Demonstrates a thorough understanding of the practices or concepts associated with the field of work and applies appropriately depending on the assignment or issue.

Additional Requirements:

• High school diploma
•  Associate degree preferred, but not required
• 5 years related experience

Background and Experience:

• Over 20 years of experience working with the US Coast Guard (USCG) Port State Control Program and with the USCG databases.
• Excellent communication skills, both verbal and written.
• Proficient in Microsoft Office and the USCG databases, including USCG Qualship 21 (QS21) and Marine Information for Safety & Law Enforcement (MISLE).

Required Technical Skills:

• Proficient in Microsoft Office Suite: Able to utilize Microsoft applications to track data and generate reports.
• Able to utilize Government Furnished Equipment (GFE) to prepare correspondence related to PSC by importing data obtained from earlier queries for USCG review and approval.

Physical Demands and Work Environment:

• General office environment. Work is generally sedentary but may require standing and walking for up to 10% of the time. The working environment is generally favorable. Lighting and temperature are adequate, and there are not hazardous or unpleasant conditions caused by noise, dust, etc. Work is generally performed within an office environment, with standard office equipment available.
• 10 lbs. maximum lifting, occasional lift/carry of small articles
• Occasionally required to stand; frequently required to walk and sit
• Continually required to utilize hand and finger dexterity
• Continually required to talk or hear
• Continually utilize visual acuity to operate equipment, read technical information, and/or use a keyboard