• Assist in the preparation of meeting materials, agendas, and presentations
• Disseminate company news and information to employees
• Provide support and assistance to as to external contacts visiting the site- such as accommodations, organizing meals, Letters of Invitation, and transportation
• Assist Sales with organization and planning of Trade Shows and Corporate Events
• Plan, organize, and schedule company meetings in the office, off-site, and via videoconference
• Manage the front desk, including answering and directing phone calls, greeting visitors, and handling inquiries
• Provide high-level administrative support and assistance to the leadership staff
• Monitor and order office supplies as needed
• Act in compliance with ethical and business conduct rules in accordance with group procedures and policy

• Excellent verbal and written communication skills
• 2-3 years prior experience as an Administrative Assistant
• Excellent organizational and multitasking skills
• Project management experience
• Proficient in Microsoft Office Suite
• Proven track record in coordinating executive travel and customer visits, leveraging experience collaborating with travel agencies, etc. to manage seamless itineraries.
• Maintain a high level of professionalism, confidentiality, and discretion.
• Address and resolve routine administrative problems independently
• Escalate complex issues to management when necessary
• Experience working with Executives and Sr Leadership a plus

Department: TLD ACE
This is a non-management position
This is a full time position