Description

Purpose and Scope

Under general supervision and following established procedures, the Human Resources Coordinator position supports the HR department by performing administrative tasks related to the Human Resources and Benefits functions.

Essential Duties & Responsibilities

• Provide overall administrative support to the Human Resources department, focusing in recruiting, benefits and associated functions, consistently maintaining accuracy and confidentiality.
• Support HR Generalists as requested in recruiting processes, including screening applications, performing initial phone interviews, coordinating basic skills testing and scheduling on-site interviews.
• Support Sr. Benefits and Leave Specialist as requested in benefits-related processes, including processing all benefit program enrollments and changes for new hires, assisting with benefits PR submission and invoice reconciliation.
• Initiate and complete the onboarding process for all new hires, including preparing materials, scheduling and coordinating new hire orientation, scheduling safety and cGMP training, providing introduction and overview at beginning of orientation, completing I-9 documentation verification and processing electronic employee information through Tolmar's HRIS, UKG.
• Monitor submission of online background checks, reference checks, drug screens, MVR verifications and any other requested new hire information requests.

Communicate results to HR representatives as appropriate.

• Create and maintain employee files, including maintaining electronic employee files, moving files for terminated employees, performing periodic audits, etc.
• Maintain company organizational charts.
• Maintain HR-related spreadsheets as needed, including but not limited to requisition tracking, temporary employee assignment tracking and others.
• Manage the HR department's Purchase Requisitions and track expenditures in compliance with company policies and procedures.
• Reconcile invoices related to onboarding and employee relations, including flower vendors, cab vouchers, drug screening and physicals, event-related invoices, etc.
• Provide support as needed to coordinate Company events (All-Hands meetings, employee holiday events, etc.).
• Send special announcements to all employees.
• Ensure that current job openings are posted at appropriate Workforce Centers / Job Boards to ensure Affirmative Action compliance.
• Participate in hiring events as needed, including job fairs, university events, etc.
• Perform various other duties as assigned.

Knowledge, Skills & Abilities

• Proficient knowledge of computer programs, including Microsoft Office, Word, Excel, Smartsheet and PowerPoint.
• Basic knowledge of federal and state employment laws preferred.
• Skill in effective oral and written communication.
• Ability to write reports and routine business correspondence.
• Ability to organize and prioritize work in a fast-paced environment.
• Ability to maintain confidential information.
• Strong attention to detail.
• Acceptable results on both a quantitative and verbal assessment test.

Core Values

• The Human Resources Coordinator is expected to operate within the framework of Tolmar's Core Values :
• Consistently operate with the highest standards of ethics and compliance.
• Take ownership of your actions, success and setbacks.
• Respect each other and understand that honest collaboration is at the heart of our company success.
• Go the extra mile to make things happen.
• Be committed to all we do and the patients we serve.
• Embrace change with enthusiasm.
• Strive to learn about and understand the needs of customers and patients, and take action with great speed and efficiency no matter the task.

Education & Experience

• High school diploma or GED required.
• Associates Degree in Human Resources, Business or related field preferred.
• At least one year of experience in an administrative Human Resources position preferred.
• Acceptable results on basic skill assessment.

Compensation and Benefits

• Rate $23.00 - $25.00
• Link to general benefits information : https : / / www.tolmar.com / careers / employee-benefits

Tolmar compensation programs are focused on equitable, fair pay practices including market-based base pay and a strong benefits package.

The final compensation offered may vary from the posted range based on the selected candidates qualifications and experience.

Tolmar is an Equal Opportunity Employer. We do not discriminate on the basis age 40 and over, color, disability, gender identity, genetic information, military or veteran status, national origin, race, religion, sex, sexual orientation or any other applicable status protected by state or local law.

It is our intention that all qualified applicants be given equal opportunity and that selection decisions are based on job-related factors.

Working Conditions

Working conditions are normal for an office environment.

Qualifications

Education

Associates of Human Resource Administration (preferred)

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Last updated : 2024-06-21