Description

 The Accounts Payable Specialist II has primary responsibilities for Accounts Payable as well as general accounting activities. Is responsible for day-to-day financial transactions including, but not limited to, accounts payable, corporate credit cards, and various other AP tasks. The Account Payable Specialist II must use critical thinking, analytical skills, and exercise discretion in executing essential accounting functions, must be able to work independently and follow through on critical assignments with minimal direction. 

Reasonable Accommodations 

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

Essential Functions  

• Understand, explain, interpret, and apply key accounting functions, Generally Accepted Accounting Principles, and other guiding concepts to various scenarios with proficiency. 
• Manage the accounts payable email inbox and respond to inquiries promptly and professionally. 
• Responsible for reviewing and analyzing Corporate Credit Card statements and transactions to ensure receipts and all related documentation is provided to support each transaction. 
• Reviews submission for quality assurance, process uploads, and monitors for problems and resolves issues. 
• Code and/or verify general ledger coding on invoices, ensuring proper documentation, match processes, budget checks occur, appropriate approvals, and receipts have been received, to ensure accurate payments are made on time to correct vendor. 
• Investigate and resolve accounting variances and problems associated with processing invoices and vendor statements; Communicate with other departments and outside suppliers, as needed, for clarification on invoices, payment instructions, timing, while meeting all policy requirements. 
• Monitor accounts payable aging and open PO reports and ensure timely payment of outstanding invoices and applying credits. 
• Review and analyze vendor invoices, and promptly and effectively resolve any discrepancies related to price or quantity directly with the vendor or internal resources to ensure timely payments, and accuracy of processing and financial reporting. 
• Work with the Procurement, DC Operations, and other departments as necessary to collect supporting documentation for requests to change / update the supplier file and resolve any invoice discrepancies. 
• Collaborate with DC, Receiving, and Returns teams in the processing of returned goods and services, shortages and damages, and credit memos. 
• Assist with maintaining accurate cash flow tracking. 
• Assist with month-end closing activities related to accounts payable, including preparing and reviewing journal entries. 
• Assist with quarterly, year-end close, and annual financial audit. 
• Utilize Excel to summarize and gather data and utilize other software to complete tasks. 
• Work with departmental staff to update policies/procedures as required 
• Identify opportunities in the processes and make recommendations for improvements 
• Contribute to training manuals (SOP) 
• Perform other duties as required to support the Finance Department 

Requirements

 Position Requirements

• Understand accounting procedures. 
• Adept problem solver and able to think quickly.
• Attention to detail and accuracy. 
• Goal oriented with the desire to perform to the best of his/her ability.
• Strong time management, organizational, and prioritization skills; able to meet deadlines. 
• Excellent written and verbal communication skills, including effective interpersonal and collaborative skills.
• Ability to follow up on pending issues 
• Accept responsibility and account for his/her actions.
• Open to change and willing to learn new skills. 

Skills and Abilities  

Education: Associate degree in accounting or related field, or comparable work experience. 

Experience: Three years of Accounts Payable experience preferred. 

Computer Skills: Must be proficient in Microsoft suite of products including Excel, Word, and Outlook; must possess the ability to learn and master computer systems used within the company daily.

Other Skills: Must be dependable and willing to accommodate work schedule with occasional required overtime; fast and accurate data entry skills; able to actively listen, attend to, convey, and understand the comments and questions of others; ability to resolve conflict with others in a professional manner. 

Physical/Mental Requirements 

Use a computer 6-8 hours per day

Perform with frequent interruptions and/or distractions

Perform effectively under conditions of fluctuating workload 

Use telephone and email to communicate with consultants, contractors, co-workers, and management 

Work at a desk

Bend and stoop for filing/records maintenance 

Other Physical Demands 

O (Occasionally) Position requires this activity up to 33% of the time (0 - 2.5 hrs./day) 

F (Frequently) Position requires this activity from 33% - 66% of the time (2.5 - 5.5 hrs./day) 

Vision – near and peripheral F 

Sense of Sound F 

Speak F

Sit F

Stand O

Walk O

Reach Above Shoulder O