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Total Event Resources is Hiring a Meeting & Incentive Event Planner Near Chicago, IL
PLANNERTHE LEGAL STUFF:A Planner leads development, planning, and execution of high-profile and strategically important client events including conferences, special events, meetings, incentive trips, and evening activity programs from contracting through final invoicing and post-program reconciliation, debriefs, and analytics. Position Objectives:
Create incredible planning experiences for our Clients;
Make their audiences feel it in their seats by delivering innovative, impactful events;
Lean in with a high-performance team by sharing your experience and moxie with teammates; and
Continually contribute to improving internal systems and processes and ideating new ones
Job Type: Full-time – Exempt
Salary Structure: Base Salary Performance Incentives
Benefits: Heath, Vision, Dental, Disability, & Life Insurance, Agency-funded Retirement Plan, Personalized Professional Development Budget, Use of Agency memberships where appropriate
Reports to: Director of Meetings & Incentives
Location: Chicago—this is a hybrid role (3-4 days in-office, 1-2 days out)
YOUR SUPERPOWERS:
Impeccable character: You exude Accountability, Authenticity, and Awesomeness
A consistent, unbeatable team-first mindset
Able to navigate and flourish in a VUCA environment
Strong collaborative skills and relationship-builder
Excellent written and verbal communication and presentation style
Strong project management and organizational skills
Ability to manage multiple projects simultaneously
Curious and analytical, with a love for data
Cvent mastermind
Proven success in creating and managing budgets and maximizing profitability
Ability to travel (up to 25% of time)
4 years of planning experience
YOUR DAILY GRIND:Either directly, or through the assignment of responsibilities to appointed subordinates, a Planner will perform the following, as well as other tasks/duties as necessary and/or assigned: External Accountabilities:
Maintain and grow productive, professional, and profitable relationships with Clients
Proactively assess and validate Client needs on an ongoing basis
Lead the planning and execution of all components for assigned projects
Serve as the central point of communication for all external stakeholders during the planning process
Identify opportunities to drive current and future potential revenue and profitability from the first interaction with the Client to onsite operations
Lead Client pre-conference meetings to review program details and changes or additions to ensure effective information sharing and efficient operations during program execution
Maintain presence and availability for Clients throughout program operations, including mobile and physical availability throughout the program.
Obtain Client signoff for changes, additions, and cancellations, including updating and managing change/growth of project scope
Assist in the preparation of final invoicing and program closeout within appropriate time frames
Monitor the ongoing success of program activities by conducting regular checks on the process and making recommendations for adjustments to the plans
Advise on and attend site inspections as required
Internal Accountabilities:
Lead strategic planning process and teams that develop mutual performance objectives and financial targets for Clients and the Agency
Coordinate the involvement of Agency resources to meet Client expectations and account performance objectives
Manage time in a billable hour environment and be accountable for non-billable hours
Update/contribute to tracking Client’s upcoming program opportunities and critical milestones
Quarterback project plans, including scheduling and engagement of all Agency resources to meet Client expectations and account performance objectives
Identify and resolve project issues, ensuring the project and the assigned team progresses on budget and on schedule
Aid in development of comprehensive solutions to deliver innovative, best-in-breed services to our Clients
Help continually refine, streamline, and simplify tools and processes to meet Agency demands and lead the marketplace
Secure all supplier partners/preferred partners through a strict vetting process and pricing negotiation
Excel freak in the sheets
Education:
BA/BS in business or event-related field and/or equivalent experience
CMP, DMCP, CMM, CSEP, DES, CED, CIS, CITP, PMP, or other professional designation (If none, within 18 months, a certification timeline will be developed pursuant to the professional development budget.)
X-Factor
Not from central casting but feel like you bring something special and different to the table? Let’s talk!