Provides administrative support in a timely and efficient manner to the President/CEO of Touchstone, his/her direct reports and the IFS President, when necessary. Also provides quality administrative support to all department associates of Touchstone Investments, internally and externally as time permits. Acts as proxy for eTIME and processes expense reports for all management. Coordinates meetings and functions as internal contact person for all of Touchstone. Works with very little supervision and is responsible for making a minimal range of decisions, escalating to Manager when appropriate and updating Manager on a regular basis.

Responsibilities

• Calendar management for executives
• Be an extension of the executive office to internal and external clients
• Responding to emails and document requests on behalf of executives
• Draft slides, meeting notes and documents for executives
• Manage budget

Qualifications

• High School Diploma /GED (Required)
• College degree (Preferred)
• Proven experience providing administrative support for executive-level management. (Required)
• Proven experience coordinating multiple projects/assignments simultaneously and completing assigned tasks accurately and on a timely basis. Must demonstrate a strong attention to detail with excellent organization skills. Expected to cite examples of organization and time management/methods used to manage or prioritize workload demands from multiple sources. (Required)
• Proven experience handling confidential information and correspondence; demonstrated ability keeping a high level of confidentiality and use of discretion in personnel-related matters. (Required)
• Demonstrated experience maintaining a calm and professional demeanor when handling demanding situations. (Required)
• Demonstrated experience effectively handling customers and providing excellent service. (Required)
• Demonstrated experience working effectively within a team. Must provide examples of motivating co-workers in difficult situations. (Required)