Postion Summary The Administrative Assistant, in cooperation and under the leadership of the Division Dean, has the primary responsibility in performing all administrative and clerical tasks, in a timely and professional manner, necessary for the effective operations of the Division. These tasks are primarily communications and record keeping but may also include tasks covering management of physical facilities within the Division Office to educational support functions and supervision of student workers assigned to the Division Office. The Administrative Assistant must be a self-disciplined, problem solver capable of initiating systems for managing multiple tasks to meet deadlines. In addition, the Administrative Assistant must be sensitive to varying personalities to effectively engage students, parents, faculty, administrators, and co-workers. The Administrative Assistant must be open to change and innovation, demonstrating an ability and willingness to learn and grow. Duties The primary responsibilities include but are not limited to:

• Provide general support to visitors to the school
• Maintain office policies and procedures
• Make travel arrangements
• Manage accounts
• Schedule meetings/appointments
• Write and distribute emails, letters, forms, etc.
• Maintain a filing system (paper and electronic)
• Generate reports
• Answer and direct phone calls
• General calendar management for the Dean of the School
• Data entry tasks Required Knowledge, Skills and Abilities
• Bachelor's degree from an accredited four-year college or university
• At least two years of experience in work related to the above-described duties and responsibilities
• Ability to manage, organize, and prioritize work
• Knowledge of best practices in office management
• Excellent skills in Microsoft Office (Word, Excel, PowerPoint), and MS Outlook functions
• Excellent communications skills
• Ability to always maintain utmost confidentiality Date of Position Opening 2023-12-19 Application Deadline Until position filled Salary Commensurate with experience Job listing Job Posting - Administrative Assistant- School of Humanities 2024.01.22.pdf Email App/Resume/Cover Letter to: TougalooCareers@tougaloo.edu In order to apply for a position, click the Employment Application link and complete the form. Physical Address: Tougaloo College Attention: Director of Human Resources 500 West County Line Road Tougaloo, MS 39174 TOUGALOO COLLEGE IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER ALL APPLICANTS WILL BE CONSIDERED WITHOUT REGARD TO RACE, COLOR, RELIGION, SEX, AGE, NATIONAL ORIGIN, SEXUAL ORIENTATION, DISABILITY, CITIZENSHIP, VETERAN STATUS, GENETIC INFORMATION, GENDER IDENTITY; OR ANY OTHER LEGALLY PROTECTED STATUS. THE COLLEGE PROHIBITS SEXUAL HARASSMENT, INCLUDING SEXUAL VIOLENCE.