Salary : $47,128.00 - $62,557.00 Annually
Location : Chapel Hill, NC
Job Type: Full Time
Job Number: 24/25-01830
Department: Police Department
Opening Date: 06/22/2024
Summary
The purpose of this position is to provide highly complex administrative, secretarial, and technical support and assistance requiring analysis, research and problem solving.
This position is open until filled and is subject to close without notice.
Essential Functions
Essential Job Duties:

• Conducts administrative duties in support of the Parking Services Division by overseeing fiscal management of resources and handling monetary matters including transfer of funds, processing check requests, accounts payable resolving account discrepancies, processing refunds, manages requisitions and purchase orders; monitors budget expenditures for the department; monitors grant budgets; assists with EV charging arrangements; and provides data related to the parking operation.

• Coordinates and manage special projects; prepare written and oral reports; monitor department processes and procedures and make recommendations for improvement; represent the department or Town of committees or community groups; coordinates meetings and special events

• Maintains department files/permits; manages communication and updates on parking website; schedules meetings and appointments; sorts/distributes mail; performs web/records research as requested

• Manages day to day scheduling and workflow activities of clerical and technical staff;

• Work within and make improvements to established administrative systems and processes related to resource management (communication tracking, data management, purchasing, contracts and other agreements).

• Develop relationships and collaborate with other Town departments, community agencies, and businesses in order to share information and provide assistance.

• Create systems to handle administrative functions as appropriate

• Assists with Special Events throughout the year

• Performs other duties as required

Supervision
This work requires supervising and monitoring performance for regular and temporary employees.
Physical Demands
The work is typically performed while sitting at a desk or table, with intermittent standing or stooping. The employee uses equipment requiring a high degree of dexterity. The work requires pushing, pulling, carrying or lifting up to 25lbs. On special events, could be in extreme temperatures, may occasionally be exposed to respiratory hazards, and loud noises and vibrations.
Minimum Qualifications
Minimum Qualifications:
Any combination of work experience, education, and training that would likely provide the required knowledge, skills, and abilities to perform the duties of the job.
Experience and Education:

• Minimum high school diploma or GED.
• Work experience with progressively responsible duties in a customer-service, retail, administrative, or professional office setting.

Knowledge, Skills, and Abilities:

• Principles and practices and trends of office management
• Town Code of Ordinances; policies and procedures
• Principles and practices for maintaining public records
• Principles and practices of effective customer service Web-based software; Microsoft Office
• English grammar
• Principles of basic accounting or booking
• Principles of management and supervision
• Effectively manage multiple projects with deadlines.
• Communicate information effectively, both orally and in writing
• Comply with public notification publication guidelines
• Interpret Town ordinances, policies and procedures
• Attend public meetings and record minutes
• Establish and maintain effective working relationships with internal and external customers
• Plan, organize and present information in a clear and logical format
• Provide excellent customer service
• Receive and maintain confidential information
• Model behaviors that are consistent with our values of RESPECT.

License/Certification
A valid NC driver's license
Supplemental Information

Grade 110
The Town of Chapel Hill offers comprehensive and competitive benefits to regular full time and part time employees.
Health Insurance
Health insurance is effective the first day of employment. The town will provide full-time employees group medical insurance including family coverage. Employees and the town will share equally in the additional cost of the base plan for dependent coverage if employees desire to purchase such coverage for family members.
Retirement Health Savings Plan
Employees hired after June 30, 2010, in a regular full-time or regular part- time position are required to participate in the Retirement Health Savings Plan. Contributions are taken on a pre-tax basis. The current contribution amount is 1%.
Dental Insurance
Dental insurance is optional and is paid for by the employee. Coverage for eligible dependents is also available.
Paid Time Off

• Vacation/Annual Leave: Employees in regular full or part time positions earn between 12 and 26 days per year depending upon length of Town service.
• Sick Leave: Employees in full or part time regular positions earn 12 days per year.
• Paid Parental Leave: Eligible employees receive 6 weeks of Paid Parental Leave after birth or placement of a child in the home for adoption or foster care. This leave does not come from Employee's leave bank.
• Paid Holidays: There are 12 official Town holidays. Employees in full or part time regular positions are eligible for paid holiday time.
• Personal Leave: All employees in full or part time regular positions are granted 3 days of personal leave per year. This leave is non-cumulative

Local Government Retirement System
All employees in regular full or part time position are required to contribute to the retirement system. Contributions are taken on a pre-tax basis. The current contribution amount is 6%.
Supplemental Retirement Plans

• NC 401(k)-The Town makes a contribution of 5% to the 401(k) for all regular full and part time employees. There is no employee match required. Employees have the option of making contributions on a pre or post tax basis. The plan is administered by Prudential.
• 457 Deferred Compensation Plan-Town of Chapel Hill employees have the option of making contributions to a 457. The Town does not make contributions to this plan. The plan is administered by ICMA.

Disability Insurance

• Town Provided: The Town provides both short term and long term disability insurance to all regular full or part time employees. The plan will pay up to 50% of the employee's base income for non-job related injuries.
• Voluntary Short Term Disability: Employees have the option of purchasing supplemental disability insurance. This plan will pay employees a maximum of 25% of their base weekly earnings up to $400.

Life Insurance
The Town provides full and part time regular employees with an individual term life insurance policy. Employees have the option of purchasing additional life insurance for a small fee. Dependent life insurance is also available.
Direct Deposit
All employees hired after July 1, 2007 are required to have direct deposit.
Other Benefits

• Credit Union: Employees of the Town of Chapel Hill are eligible to open accounts at the Local Government Federal Credit Union.
• Parking is provided free of charge at or near worksites
• Annual longevity payment beginning with the 5th year of full or part time regular employment
• Tuition assistance is available upon completion of the initial probationary period
• Town has a Housing Assistance Program that assists employees secure housing in Town see the following https://www.chapelhillaffordablehousing.org/employee-housing