?In the Town of East Hartford, we don't just accept difference — we celebrate it, support it, and thrive on it for the benefit of our employees, residents, and community partners. ?The Town of East Hartford is proud to be an equal-opportunity workplace.

• Receives oral and written instructions from supervisor.
• Plans work according to established office or standard procedures. 
• Establishes priorities within work assignments.
• Supports all Police Department Bureaus with purchases requiring knowledge of each Bureaus operational needs.
• Communicates and works collaboratively with all Town Departments regarding Police Departments Budget Issues.
• Communicates and works collaboratively with outside vendors including sales teams and customer Finance Departments.
• Requests W-9 Forms from Vendors when needed.
• Receives quotes and contracts from outside vendors regarding the purchasing of supplies and services.
• Completes Quarterly Budget Reports required by the State of Connecticut.
• Prepares financial records and financial reports for Bi-weekly Budget Meeting with Command Staff.
• Communicates and works collaboratively with East Hartford Purchasing Department when submitting information required for the issuing of Purchase Orders.
• Works with other Town Departments compiling and submitting information for joint purchases that require monies from other Departments budgets. (Ex. Fire Department)
• Gathers and enters Requisition information into Munis which is forwarded to the Purchasing Department for approval.
• Gathers and completes Purchase Order Payment Request Form information which is forwarded to the Finance Department for the issuing of payments.
• Processes employee reimbursements for purchases made by employees.
• Collects and views vendor Monthly Statements received by electronically and by mail.
• Receives invoices in mail and organizes information for payment processing.
• Organizes, Copies and scans payment request information which is presented to the Support Services Bureau Lieutenant for approval.
• Organizes and sends approved/signed Payment Requests to Finance through Inter-Office mail. 
• Responsible for timely submission of monthly payment obligations of the Police Department.Works with Police Command Staff putting together each FY Budget Proposals and maintains the approved Police Budget once approved by the Town Council.
• Submits and records Beginning Budget Blanket Purchase Order information.
• Processes and records all Capital Improvement vehicle purchases and related documentation.
• Runs weekly Flexible Earnings Reports and forwards the information to the Command Staff.
• Runs weekly Year to Date Budget Reports which are forwarded to the Command Staff for review.
• Completes Budget Detail Reports and spreadsheets and forwards the information weekly to the Command Staff.
• Maintains computer spreadsheets which shows the up to date vendor information and payment history of each vendor.
• Runs various Munis Reports for meetings and daily operational needs.
• Develops and maintains filing systems as needed.
• Reports work accomplished to Supervisor. 

ADDITIONAL DUTIES:

• Enters and retrieves information in an electronic filing machine by computer terminal. 
• Operates office equipment such as calculators, photocopying machines, collators, and mailing equipment.
• Performs related tasks as required. 

SUPERVISED BY:

• The skills and knowledge required would generally be acquired with a high school education, and three years’ experience in general office work. 
• Ability to acquire a working knowledge of department programs, policies and procedures. 
• Ability to apply common sense understanding to carry out instructions furnished in oral, written or schedule form.
• Ability to add, subtract, multiply and divide all units to measure.
• Ability to perform routine bookkeeping in monitoring an operating budget.
• Ability to type accurately.
• Ability to acquire skill to operate data and word processing equipment.
• Ability to deal cooperatively and effectively with others.

LICENSE OR CERTIFICATE:

Not applicable.