JOB
This position is responsible for providing administrative assistance for the operations of the Public Works Department.
EXAMPLE OF DUTIES
Provides customer services; answers telephone and greet visitors; provides information and assistance; refers to appropriate personnel; takes messages and makes appointments including interviews.Prepares and tracks weekly department payroll.Manages and oversees the implementation of Work Order Software, training, preparation of work orders.Updates and maintains employee personnel files.Updates and maintains the department filing system, files.Manages department Workers Compensation reporting.Proof and correct department documents as assigned.Updates and maintains the department website, including news, and announcements.Manages the town message boards, school zone signs, sign ordering including compliance verification.Processes and coordinates approvals for Excavation, Obstruction, Driveway, and other public works related permits and assignment of public works sign offs of planning, zoning, and code permits.Prepares work orders for a variety of maintenance and repair needs.Processes outgoing and incoming mail.Serves as the backup to the Administrative Coordinator in their absence.
SUPPLEMENTAL INFORMATION
Knowledge of modern office practices and procedures.Knowledge of town and departmental policies and procedures.Knowledge of computers and job-related software programs.Knowledge of assets management principles.Skill in prioritizing and organizing work.Skill in the provision of customer services.Skill in the maintenance of files and records.Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.Skill in oral and written communication.