TOWN OF MORRISON

GENERAL STATEMENT OF DUTIES

Performs administrative support duties in the areas of utility billing and Morrison Municipal Court and general office functions for the Town.

ESSENTIAL DUTIES

The following statements include essential functions of the job and do not include other nonessential duties that may be required.

Administrative Assistant:

• Answers the telephone and waits on customers at the counter. Responds to questions of the public; researches payments due, receives monies and prepares receipts of same;

• Sort, process, and distribute incoming and outgoing mail.

• Runs daily morning reports and maintains historical records.

• Prepares weekly bank deposit and maintains historical banking records.

• Assist in the keeping of fiscal records involving revenue and cash receipts functions.

• Assists with yearly audits.

• Creates folders and files documents.

• Obtains and records data to account for daily cash receipts, prepare bank deposits, reconcile cash receipts to the detail cash records and prepare the Cash Summary report.

• Create articles for monthly Town newsletter.

• Maintain Town’s historical records.

Utility Billing Clerk:

• Receive and review new meter reading records

• Receive and review final billing records

• Preparation of customer statements, prepares and mails monthly utility billings, receivable collection notices, and other fiscal transactions,

Back-up Court Clerk:

• Assists in receiving and recording all citations served.

• Assists in maintaining case histories and answers questions regarding case status to authorized personnel.

• Attends Municipal Court sessions and monitors Court recordings.

• Assists in writing needed correspondence, scheduling continuances, and preparing default paperwork.

• Collects fees, fines and other payments, and prepares fee schedules as requested; issues receipts, safeguards monies, and receipt copies.

• Reconciles monies received with closed cases.

• Sends motor vehicle citations and fine payment information to the Colorado Department of Motor Vehicles.

• Maintains cases sent to collections and updates report.

• Ensures documents needed for Court are replenished for Staff, Judge, and Prosecutor.

ADDITIONAL DUTIES

• Perform other duties as assigned and required.

REPORTING RELATIONSHIPS:

This Position Reports to: Town Clerk.

This Position has Supervisory and/or Management Responsibility for: None.

EXPERIENCE AND TRAINING

Education and Experience: High School Diploma or GED equivalent. Additional coursework in accounting is helpful. At least 2 years of directly related office or clerical experience.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Skill and ability to keyboard efficiently and accurately while using a computer.

• Possesses the knowledge and skills in basic bookkeeping and accounting.

• Knowledge, skill, and ability to compose and format business letters and minutes.

• Knowledgeable and able to communicate with the public in a friendly, professional manner.

EQUIPMENT USED:

Computer, printer, copier, scanner, fax, 10-key calculator, and telephone.

ENVIRONMENTAL CONDITIONS:

Duties primarily involve sitting—plus standing and walking—in an indoor, protected environment.

PHYSICAL REQUIREMENTS:

• Ability to conduct activities involving occasional walking, and frequent standing and sitting.

• Ability to lift or carry items up to 25 pounds that include records, paper boxes, mail, files, and maps.

• Ability to conduct activities involving climbing, balancing, stooping, kneeling/bending, crouching, crawling, twisting, climbing, and reaching on a limited basis.

• Ability to participate in routine conversation in person or via telephone and can distinguish telephone, voice and other auditory tones to respond to the public.

• Ability to distinguish objects in low and bright light using visual capacity including peripheral vision, depth perception, color vision, and far and near acuity to conduct responsibilities of the position.

• Ability to use a computer for prolonged periods of time.

OTHER REQUIREMENTS:

• Ability to understand verbal information and instruction. Ability to exchange information with others and to develop and present recommendations.

• Ability to read and understand written information. Ability to compose information and instruction in written form.

• Ability to translate verbal communication into effective written material, e.g. reports and other documents.

• Ability to use mathematical reasoning is necessary to carry out the regulations and requirements.

• Ability to utilize analytical skills and apply results.

• Ability to use and apply technology.

Please submit application and resume (both are required) to cchristensen@morrisonco.us. Application and full job description can be found at www.morrisonco.us.

Job Type: Part-time

Pay: $18.00 - $22.00 per hour

Schedule:

• 8 hour shift
• No nights
• No weekends

Ability to Relocate:

• Morrison, CO 80465: Relocate before starting work (Required)

Work Location: In person