Town of Westerly

Payroll Coordinator

The Town of Westerly is looking to fill the position of Payroll Coordinator for the Finance Department. Under the general direction of the Director of Finance, the Payroll Coordinator is responsible for performing a variety of complex administrative, technical, and professional work in Payroll and HRIS systems. This position coordinates all payroll functions for the town and school organizations.

Position Overview:

· Complies with federal, state, and local legal requirements.

· Maintains payroll information by collecting, calculating, and entering data.

· Reviews and analyzes current payroll and payroll related benefits and tax procedures.

· Creates and maintains payroll codes in the ERP system.

· Sets up and reconciles voluntary payroll deductions.

· Manages payroll workflow to ensure all payroll transactions are processed accurately and timely.

· Pays employees by directing the production and issuance of paychecks or electronic transfers.

· Processes biweekly payroll and all payroll related transactions for the organization.

· Communicates actively with Department Directors, other staff members and employees, and the Finance team to review cross-departmental impacts and reconcile data sharing.

· Resolves all payroll issues and communicates/explains the resolution in-person or via phone/e-mail to affected individuals.

· Organizes payroll information to respond to periodic audits and external reporting requirements.

· Reconciles benefit related invoices to payroll deductions monthly and reports discrepancies to the Director of Human Resources and Director of Finance.

· Responsible for ensuring all financial, tax, and payroll year-end reporting requirements and deadlines are adhered to. (Examples include but are not limited to: W-2, ACA)

· Prepares relevant management reports, including weekly, monthly, quarterly, and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefits deductions, etc.)

· Travels to test sites, on-site job audit locations, training locations, or other Town facilities as required.

· Other duties and projects as assigned.

· Additional job duties are listed in the full job description.

Qualifications & Experience:

· Bachelor’s Degree in Human Resources or related field and/or equivalent experience preferred.

· Minimum of three (3) years of full-time equivalent related experience preferably in a municipal setting.

· Any equivalent combination of education, training, and experience that provides the requisite knowledge, skills, and abilities necessary to successfully perform the essential job functions of this position.

Licenses and Certifications:

· A valid Rhode Island driver’s license.

· Certified Payroll Professional (CPP), or Fundamental Payroll Certification (FPC) by the American Payroll Association is highly preferred. Human Resources Information Professional (HRIP) by the International Association for Human Resources Information Management is preferred. One professional certification will be required within the first 12 months of hire.

Salary ranges from $65,000 - $70,000 a year

Selection Process: Interested applicants must submit their resume and application to HR@westerlyri. gov

Job Type: Full-time

Pay: $65,000.00 - $70,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person