Police Administrative Assistant Police Administration
Senior - Principal
2019 Salary $47,150
Interested candidates must submit their resume and employment application to the Township of Edison HR Dept., 100 Municipal Blvd., Edison NJ 08817 on or before 01/02/2019
Under the direct supervision of the Administrative Bureau Commander of the Police Department; utilizes modern office methods and technology; manages and oversees organization-wide processes, records, payroll, and time management; performs related duties as required and assigned; functions within designated parameters as directed; reports all activities to the Commander. Performs any administrative or organizational duty as assigned by the Commander or his designee. Shall maintain a high level of security, discretion and confidentiality.
Note: The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.
Examples of Works:
Acts as principal assistant on administrative matters and completes work as assigned.
Maintains liaison with other organizational units providing support services; As Assigned:
1. Data Processing
2. Scheduling & Time Management
3. Payroll and Benefits
4. Human Resources
5. Workers Comp & Leave
6. Accounting, Budgeting and Purchasing
7. Arranges for appropriate employee orientation
In coordination with the Human Resources Office, initiates personnel transactions required by the organizational unit including separations, promotions, leaves, transfers, reclassifications, recruitment, and training.
Keeps currently informed of new and revised personnel policy statements, regulations, collective bargaining, directives, and other communications published by the departmental personnel office, and develops plans and procedures for implementation of such communications.
Coordinates the collection of data, and preparation of administrative and informative reports on support of program activities, time and attendance records, leaves, terminations, new employees, transfers, fiscal expenditures, and statistical records of performance data.
Maintains scheduling and time management records; utilizing and maintaining appropriate designated software solutions.
Alerts superiors if problems are identified. Investigates administrative problems and makes recommendations for solutions.
Assists in planning, recommending and implementing administrative improvements, including organizational changes, and work systems.
Expedites and coordinates services such as maintenance, repairs, supplies, and mail.
Directs and/or makes special studies.
Interprets administrative regulations and policies as required within the department or division.
Plans, schedules, and/or attends meetings and conferences, and prepares reports thereon.
Reviews and/or prepares routine correspondence.
Supervises the maintenance of records and files.
Reports to the Commander; prepares and submits detailed reports with analysis and recommendations to the Commander upon need or request.
Requirements:

• Four year college degree or equivalent is recommended but may be waived by the Chief of Police.
• For Senior - two (2) years as Administrative Assistant. Upon verification of requirements, promotion will take effect the following July 1.
• For Principal - two (2) years as a Senior Administrative Assistant. Upon verification of requirements, promotion will take effect the following July 1.

Knowledge and Abilities:

• Knowledge and Ability to effectively utilize current software and hardware available in the office environment including Microsoft Office programs.
• Knowledge of modern office methods, practices, technology and equipment.
• Knowledge of the internal organization and established policies, procedures, and regulations relative to the work of the department or autonomous government agency.
• Knowledge of problems involved in the formulation of effective policies and procedures for the office and other clerical and related operations.
• Ability to supervise the preparation of statistical and other reports containing findings, conclusions, and recommendations.
• Ability to supervise the establishment and maintenance of records and files.
• Ability to comprehend established office and other clerical and related routines and rules and regulations of the organization.
• Ability to organize assigned work and develop effective work methods.
• Ability to give assignments and instructions to individuals and groups.
• Ability to prepare and supervise the preparation of reports.
• Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
• Ability to read, write, speak, understand, and effectively communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.

Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
IT IS THE POLICY OF THE TOWNSHIP OF EDISON TO PROVIDE EQUAL OPPORTUNITY IN ITS EMPLOYMENT ON THE BASIS OF MERIT AND FITNESS AND WITHOUT DISCRIMINATION BECAUSE OF RACE, RELIGION, COLOR, SEX, POLITICAL AFFILIATIONS, NATIONAL ORIGIN, PHYSICAL OR MENTAL HANDICAP, MARITAL STATUS, AGE OR MILITARY SERVICE.