2 Project Coordinator Jobs in Ebensburg, PA
TranSystems is Hiring a Project Coordinator Near Ebensburg, PA
ResponsibilitiesWhat you'll be challenged to do:
- Assist project managers with specific administrative tasks related to their assigned projects (Setting up project folders, project schedules, safety Plans, QC Plans, grant applications, ACIP updates, JACIP updates, DBE program and reporting, etc.)
- Update the master templates for agreements, design documents, construction documents, and contract provisions
- Update weekly project milestone schedule to share at the PM meetings. Provide detail updates to project managers on progress of work items assigned to the group.
- Assist with typing up meeting minutes and engineering agreements
- Assist with printing and binding project manuals and contracts
- Organize reports, invoices, contracts, subcontracts, and other financials files for easy access
- Work with Project Manager to process and track subconsultant invoices
- Ensure the project schedule, budget, and details of a given task are well organized
- Assist with processing contractor’s change orders and payment applications
- Plan meetings and organize project logistics
- Correspond with airports, clients, FAA, and DOT on project requirements
- Assist with completing eGrant requirements and schedule for projects
- Assist project managers with bidding process
- Complete mailing for the projects and distribute incoming mail to the group
- Scan and save electronic files for projects
- Assist with the closeout documents for projects
- Distribute and track the use of iPads so the correct projects can be billed each month.
- Work with group to book attendees for each aviation and civil conferences, coordinate give-a-way supplies for each conference, and create presentation for conference.
- Assist the hiring manager with drafting the request to hire forms and gather/organize resumes
- Coordinate the groups order for necessary office supplies
- Previous experience in a project coordination/administrative role
- Project Invoicing - Has a clear understanding of the client’s invoicing requirements, manages the pre-bill and invoicing process.
- Understanding of project’s current bill status and why a project is -possibly- deferred / advanced billed.
- If the project is hourly rate, a project coordinator understands the billed multiplier based on each individual’s actually hourly vs. billed rate.
- Interface with Sub consultants - Has a clear understanding of sub consultant’s scope, fee and schedule on a project.
- Tailors sub agreements to meet client requirements in terms of insurance and invoicing.
- Prepares change orders when necessary and manages the budget of all subs.
- Coordinates due dates and coordinates cross disciplinary work between subs and TranSystems.
- Requests updated COIs from sub-consultants.
- Tracks sub-consultants payments and verifies subs are being paid after TranSystems receives payment.
- Understands project budgets and burn rate, knows what is needed to finish project on time and within budget.
- Proficient with Microsoft Word and Excel
- Actively engages multiple perspectives when solving problems, seeks to learn from peers, and encourages reciprocal learning among team members.
- Actively advocates for full inclusion in the workplace, fostering an environment that welcomes diversity and values equity for all employees, partners, clients, and the communities that TranSystems serves.
- Associates degree
- Working knowledge of Microsoft Powerpoint
- Degree in relative field of study (i.e. business and/or engineering related)
- The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, depending on field assignments. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and outside weather conditions. The noise level in the work environment is usually moderate, however, construction and field assignments can be severe (i.e. Airport noise, inside factories, construction equipment, jack hammers, etc).
- The employee frequently is required to stand, walk, talk or hear, and drive a car. The employee is occasionally required to reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include ability to adjust focus.
As the employer of choice, we are committed to action and strive for a company that reflects the vast diversity of our country and the communities we serve. TranSystems is committed to embracing diversity in all forms, including race, culture, age, sexual orientation, gender identity, disability, veteran status, thought and religious background. We acknowledge the impacts of prejudice and discrimination on historically underserved communities. We commit to establishing a more diverse, inclusive and positive work environment that drives innovation.
Recruiters or staffing agencies: TranSystems is not obligated to compensate any external recruiter or search firm who presents a candidate, their resume, or profile to a TranSystems employee without 1) a current, fully-executed agreement on file and 2) being assigned to the open position (as a search) via our applicant tracking solution.
Job Summary
Full Time
Transportation
$61k-78k (estimate)
10/09/2023
07/09/2024
transystemsllc.com
MOORHEAD, MN
200 - 500
1942
Private
ALAN BUCHHLOZ
$50M - $200M
Transportation
Related Companies
The job skills required for Project Coordinator include Planning, Problem Solving, Presentation, Logistics, Microsoft Word, Project Coordination, etc. Having related job skills and expertise will give you an advantage when applying to be a Project Coordinator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Project Coordinator. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Project Coordinator positions, which can be used as a reference in future career path planning. As a Project Coordinator, it can be promoted into senior positions as a Project Manager - Construction that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Project Coordinator. You can explore the career advancement for a Project Coordinator below and select your interested title to get hiring information.
If you are interested in becoming a Project Coordinator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Project Coordinator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Project Coordinator job description and responsibilities
A project coordinator handles administrative tasks for the project manager and team members to keep the project running smoothly.
01/26/2022: Lexington, KY
A project coordinator supports the project manager to ensure projects are completed on time and within budget.
01/19/2022: Salisbury, NC
Plan, organize, monitor and set project schedules to ensure they are completed within specified timescales.
01/15/2022: Rapid City, SD
Coordinate project schedules to ensure that necessary modules and programs are completed according to the project plan.
12/15/2021: Mcallen, TX
A Project Coordinator’s challenging and fast-paced environment require excellence to keep things running smoothly.
12/14/2021: Orlando, FL
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Project Coordinator jobs
Designing an Efficient Plan For Monitoring.
02/10/2022: Muskegon, MI
Project coordinators must be adept at multitasking, as they are generally required to perform a wide variety of tasks on a daily basis.
02/07/2022: Bremerton, WA
Project coordinators need to be organized, efficient, good at multitasking, and driven to succeed.
01/02/2022: Elyria, OH
A project coordinator should be an excellent communicator.
02/25/2022: Poughkeepsie, NY
Team-building skills are also necessary since a project coordinator works with a big team.
12/29/2021: Portland, ME
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