Job Description:

We are seeking a highly organized and proactive Executive Assistant to help run the operations of Travel Safe. The ideal candidate is a detail-oriented professional with exceptional communication skills and the ability to manage a wide range of tasks efficiently. This role is critical in ensuring the smooth operation of the Vice President's office and contributing to the overall success of our organization.

Company Description

Travel Safe specializes in precision data center and switch site interior demolition, build-back & restoration, environmental recycling, and the purchase and sale of used electrical and mechanical equipment. When a large company needs to decommission or relocate a technologically complex work site they call Travel Safe.

Why Work Here?

Travel Safe doubled in size from 2021 to 2022, and again from 2022 to 2023. We expect to double in size yet again this year. The business is growing extremely fast, and the opportunity for growth within the company as a new employee in the coming years is tremendous.

This position grants the opportunity to be an integral part of the operations team. You will work closely with the Vice President on every aspect of the business. As the company continues to grow, so too can your position and influence within Travel Safe.

Responsibilities:

- Provide high-level administrative support to the Vice President and leadership team.

- Spearheading special projects, operational initiatives and events as needed.

- Creating reports, presentations, memos/communications, and meeting minutes.

- Act as a liaison between the Vice President and internal/external stakeholders.

- Ability to assist in project coordination, tracking progress and follow-up on action items.

- Organize and prioritize incoming information, emails, and phone calls.

- Maintain an organized filing system of paper and electronic documents.

- Managing the travel budget and all reservations related to both executive and employee air travel, land transport, and lodging accommodations, including details communication of arrangements.

- Handle confidential information with discretion and professionalism.

- Perform other duties as assigned by the Vice President's office.

Qualifications:

- Bachelor’s degree highly preferred.

- Exceptional organizational and time-management skills.

- Strong written and verbal communication skills.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

- Ability to work independently and collaboratively in a fast-paced environment.

- High level of professionalism, integrity, and discretion.

- Strong problem-solving skills and attention to detail.

Compensation:

- Annual Salary $45,000 - $55,000

Work Location:

This is a full-time position working in Travel Safe's Arlington Texas office.

Travel Safe's headquarters in Arlington is a couple minutes from Texas Live, Six Flags, Cowboys and Rangers stadiums, and many of the other main attractions in the city.

Schedule:

- 8:00 – 5:00

- Monday to Friday