Job Overview:

We are seeking a highly organized and detail-oriented Executive Assistant to support our executive team. As an Executive Assistant, you will play a crucial role in ensuring the smooth operation of our company by providing administrative support and managing daily tasks.

This is a part-time job with a flexible schedule, however, it does need to be performed at our Portland, ME location.

Responsibilities:

- Provide personal assistant support to executives as needed

- Perform general administrative tasks such as bookkeeping, filing, record keeping, and data entry

- Prepare and edit correspondence, reports, and presentations

- Handle incoming and outgoing communications, including phone calls, emails, and mail

- Assist with event planning and coordination

- Conduct research and compile data for various projects

- Maintain confidentiality of sensitive information

- Manage executive calendars, schedule appointments, and coordinate meetings

Requirements:

- Previous experience as an executive assistant (ideally to a CEO) or in a similar administrative role is recommended.

- Experience with Quickbooks and/or Bill.com is required.

- Proficiency in Google Suite (Docs, Sheets, Slides) and Microsoft Office

- Familiarity with office equipment and phone systems

- Strong computer literacy with the ability to quickly learn new software programs

- Exceptional organizational skills with the ability to prioritize tasks effectively

- Excellent written and verbal communication skills

- Strong attention to detail and accuracy

- Ability to multitask and work well under pressure

- Professional demeanor with excellent phone etiquette

Job Type: Part-time

Pay: $25.00 - $35.00 per hour

Expected hours: 2 – 8 per week

Schedule:

• Choose your own hours
• Day shift
• Monday to Friday

Application Question(s):

• Please confirm that you understand that this is a part-time job that requires you to be at our location a minimum of one day per week.

Education:

• Bachelor's (Required)

Experience:

• Executive administrative support: 1 year (Preferred)

Shift availability:

• Day Shift (Required)

Ability to Relocate:

• Portland, ME 04103: Relocate before starting work (Required)

Work Location: In person