Description

At Horrocks, we believe the best work comes from companies with values, that our people are our greatest resource, and that we have a responsibility to the communities where we live and work.

As an Administrative Assistant, you will work closely with our Engineers and professional staff. The role will handle all administrative and clerical tasks including managing calendars, sorting mail, and providing general assistance.

The admin assistant may also be responsible for event planning and meeting setup and implementation.

What are the core responsibilities for the role?

• Manage calendars and schedule meetings / conference calls while demonstrating problem-solving abilities to adjust or prioritize schedules based on last-minute changes
• Proactively develop relationships with key internal employees, gaining recognition as a team resource
• Use appropriate judgment and knowledge when sharing sensitive information
• Perform clerical duties including but not limited to photocopying, faxing, mailing, scanning, and filing
• Interface with all levels of the organization and with external customers in a professional and effective manner
• Event planning for an office of 20 employees (Christmas parties, lunches, etc.)
• Purchase supplies for the office including breakroom supplies
• Light cleaning in conference rooms and breakroom
• Performs other administrative support and special projects as assigned
• Pick up and deliver plans to local agencies

Qualifications, Skills, and Competencies :

• A high school diploma or equivalent is required. Some college preferred
• Minimum of two years of related experience
• MS Office skills
• Excellent professional verbal and written communication skills
• Attention to detail, proactive follow-up, excellent organizational skills, and discretion with confidential information
• Able to manage workload in a fast-paced, high-intensity work environment
• Strong interpersonal, time-management, and problem-solving skills
• Ability to change the focus of work seamlessly, without loss of efficiency, and adapt to unexpected requests
• Strong sense of urgency, with outstanding prioritization skills and professionalism
• Focuses on objectives and deliverables, execution of tasks, and fast implementation
• Flexible, adaptable, and demonstrates openness to change
• Strives to learn and develop new skill sets
• Review documents for clerical errors and modify documents
• Valid Utah State Drivers License

Why would a candidate want this job?

At Horrocks, you can expect a competitive base salary and award-winning benefits. Including, but not limited to :

• Medical, dental, vision, life, and disability insurance
• Generous paid time off
• 401(k), with no vesting period
• Professional development opportunities including in-house training
• Paid professional organization membership and professional licensure

For more information, visit our website at www.horrocks.com

Infrastructure is the backbone of the communities where we live, work, and play. Done well, infrastructure changes lives for the better promoting opportunity, equity, sustainability, and safety.

Trilon is bringing together a family of the nation’s best infrastructure consulting firms. We invest in talent, technology, and targeted M&A to ensure we are the firm of choice for our clients and our people to deliver sustainable infrastructure solutions.

Trilon helps our communities plan, design, and deliver critical infrastructure more quickly, affordably, and impactfully.

Last updated : 2024-07-02