1 Compliance Administrator Job in Yonkers, NY
Triman Industries Inc is Hiring a Compliance Administrator Near Yonkers, NY
Job Description
TITLE:
COMPLIANCE ADMINISTRATOR
DEPARTMENT:
COMPLIANCE
REPORTS TO:
QUALITY COMPLIANCE MANAGER
FLSA STATUS:
NON-EXEMPT
JOB DESCRIPTION REVISION:
5/21/24
BASIC FUNCTIONS
The Compliance Administrator will provide support to the Quality Compliance team in maintaining a strong overall Quality Compliance Program including the Quality Management System and Supply Chain. This individual has the responsibility and authority to carry out all assigned tasks.
SPECIFIC DUTIES
- Produce detailed Excel, Word and PowerPoint reports/presentations as needed by Department Leads. Organize, update and maintain files related to compliance projects.
- Assist Compliance team with functions related to document control.
- Manage, consolidate, and maintain all Compliance Trackers and Logs
- Create, maintain, and monitor tracking documentation for project progress and results.
- Responsible for sending weekly External Provider activity report.
- Update management on open items related to projects.
- Coordinate schedules, activities, meeting minutes and follow-up action items.
- Act as a backup to External Provider Qualification program; identify risks and opportunities for improvement.
- Responsible for updating all vendor files in EPDS as per approved Vendor Forms.
- Conduct internal audits throughout the organization as directed by the Audit Program Manager in accordance with ISO19011
- Assist Quality Compliance Manager with facilitating registrar and customer audits.
- Assist Compliance team with preparation of Quality Management Reviews, acquiring accurate data necessary to communicate the Quality Management System
- Approval of returned vendor surveys and upload to ERP system.
- Completion of Quality Self-Assessments by industry on request to customers along with current CTG certifications.
- Collecting data of all customers from Account personnel, sending out quarterly customer surveys and analysis of data received by gathering scorecard information from customers.
- Retention of Customer Score Card information when received.
- Daily monitoring of parts alerts databases, from ERAI, GIDEP, FAA and EASA. Maintain a database of known suspect counterfeit parts at CTG and their disposition.
- Send notifications regarding parts alert to the appropriate personnel in the event a part was shipped in the past or present.
- Assist finance with setting up AP Vendors and making any necessary modifications to vendor files.
- Review all revisions applicable to External Standards and Internal Quality Manual and affiliated documents on a quarterly basis and
maintain a log of documenting revision dates of last review. If any applicable changes are identified, notify the Department Manager and the Quality Compliance Manager.
- Ensure compliance with company code of conduct and all applicable laws, regulations, rules and policies.
STANDARD REQUIREMENTS
Comply with all requirements of International Standard ISO9001 and ISO27001, NIST 800-171, CMMC – Cyber Security and Informational Data Security Requirements. Aerospace Management System Standards AS9100, AS9120, IDEA-QMS-9090, ASA-100 and supporting construct standards AS6081, IDEA-STD-1010, AC7402-CAAP, CCAP-101, FAA AC00-56, ANSI/ESD S20.20. All employees shall commit and comply with the requirements of AS5553 for Counterfeit Electrical, Electronic and Electromechanical (EEE) Parts – Avoidance, Detection, Mitigation and Disposition practices
METRICS AND MEASURABLES
- Weekly recertification rate to meet annual requirements for External Providers (as needed with Supply Chain designee)
- Re-Certification rate average turn time.
- A.P. Vendor Weekly completion rates.
- Procurement (Sales) Weekly completion rates
- Sub-Tier assessments submitted for completion return rates.
- New Sub-Tiers added monthly.
- Closures of all said projects within CTG’s Compliance Project Management tool
- Customer Scorecard received quarterly
- Customer Surveys received and documented monthly
- Sub-Tier assessments submitted for completion return rates
EDUCATION / EXPERIENCE / COMPENTENCY
- High School Diploma or equivalent, College education preferred.
- 1-3 years of Administrative experience.
- Proficiency in MS Office with expertise in Microsoft Word, PowerPoint, Excel and Project Management Tools.
- Detail oriented and comfortable working in a fast-paced office environment
- Exceptional communication skills.
- Superior organization skills and dedication to completing projects in a timely manner.
TRAINING REQUIREMENTS
ALL TRAININGS OUTLINED FOR THIS JOB DESCRIPTION ARE IDENTIFIED WITHIN CRESTWOOD TECHNOLOGY GROUP’S TRAINING MATRIX, LOCATED WITHIN THE LEARNING MANAGEMENT TOOL WITHIN EACH INDIVIDUALS PRE-REQUISITES.
Job Summary
Full Time
$100k-129k (estimate)
09/08/2024
09/21/2024
trimanindustries.com
WEST BERLIN, NJ
25 - 50
1995
Private
SCOTT TRUSKIN
$5M - $10M
Wholesale
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About Triman Industries Inc
Triman is a provider of aftermarket spare products for defense and aviation industries.
The following is the career advancement route for Compliance Administrator positions, which can be used as a reference in future career path planning. As a Compliance Administrator, it can be promoted into senior positions as a Compliance Specialist III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Compliance Administrator. You can explore the career advancement for a Compliance Administrator below and select your interested title to get hiring information.
