The Document Control Specialist, will be responsible for managing all official documents including records in accordance with ISO14001:2015 and ISO9000 requirements providing program and project management direction from creation, through implementation, maintenance, and disposition to provide professional expertise, coordination, direction, and oversight.

Responsibilities:

• Using Facility’s Document Control Application, receive all requests to add, modify, delete documents and acts in the "clerk" role to process documents through the system.
• Maintain SharePoint or other final library.
• Ensure obsolete documents are removed from circulation.
• Schedule document shred days twice per year and oversees the shredding of obsolete hard copies.
• Work with records management to ensure records are kept in accordance with
• retention schedules.
• Organize records room hard copies by establishing and maintaining a filing system.
• Serve as the single point of contact for retrieval of records upon request.
• Develop a tracking system for hard copy records "checked out" to employees including ensuring that they are returned within a specific timeframe to ensure preservation of the records library.
• Ensure new document and records management and retention standards/policies are strictly enforced, including training on new digital tools.
• Facilitate employee training for all documentation processes and procedures.
• Perform Document/Records Control program planning and management.
• Work directly with Operations, Engineering, Environmental, Administration, and Safety to process, revise, issue, track, and archive controlled documents using the document control application.
• Implement and maintain the EMS Recordkeeping, Document Control and Documentation SOPs and AOC document retention requirements.
• Support and maintain all Environmental Management System documentation within the EMS for EMS ISO14001:2015 conformance and regulatory compliance

Qualifications:

• PC Skills: Word, Excel, PowerPoint, AutoCAD, Maximo, PowerApps, SharePoint, Microsoft 365, or similar information management systems.
• College degree required.
• 2-3 years of experience with ISO14001:2015 or ISO9000 conforming document control systems Experience with electronic document management systems.
• Experience with EBuilder Minimum of 5 years of experience working as a Document Control Specialist, or relevant similar experience.