What are the responsibilities and job description for the Accounts Payable Clerk position at Trinity Services, Inc.?
Job Title: Accounts Payable Clerk
Program/Services: Business Office
Location: New Lenox, IL
Job Type: Full-time; 40 hours per week in-office
Rate of pay: $18 - $21 per hour depending on experience
POSITION OVERVIEW:
This position reports directly to the Accounting Manager and will be responsible for processing vendor invoices and making related entries in the accounting software system. Organizes and processes invoices approved for payment, responds to vendor inquiries and maintains related tracking systems. Inputs and maintains records in digital document management system.
ESSENTIAL FUNCTIONS:
- Receiving and inspecting vendor invoices, reviewing supporting documentation and making related entries in the accounting software system.
- Verifying all invoices are appropriate and owed by the agency, securing or confirming required invoice approvals per agency policies and practices.
- Input and maintain organized and accurate records in the agencies digital document management system.
- Issue payment requests for invoices approved for payment. Generate payment and mail or distribute with appropriate accompanying paperwork in a timely manner.
- Coordinate and manage statements and receipts for credit or purchasing card activity.
- Responsibilities include assisting with account reconciliations and sales tax reporting, posting general ledger entries, and supporting the month-end close process.
- Performs other duties as assigned.
SKILLS AND ABILITIES:
- Excellent analytical and problem-solving skills.
- Experience and familiarity with enterprise accounting software systems.
- Must have the ability to follow directions.
- Must be able to show patience and courtesy when working with other people.
- Must be able to multi-task, be able to organize and coordinate scheduling of daily work along with special projects.
QUALIFICATIONS:
- High school diploma and at least 3 years' work experience
- Must possess the knowledge and ability to use computer programs necessary to work on assigned tasks (data management, spreadsheet software, Microsoft programs – Outlook, word processing, etc.)
We offer full benefits including medical/dental insurance, paid holidays and paid vacation.
Compensation: $18-$21
Salary : $18 - $21
