Office Assistant

Exciting, challenging, and rewarding opportunity for a detail-oriented, results driven candidate, motivated to develop a distinguished career in a fast-growing organization centered around the real estate market. Trubild is the leader in transforming manufactured homes into affordable rental properties and we pride ourselves in hiring only the best and brightest candidates looking to succeed. The selected candidate will be joining a family-oriented team of dynamic visionary leaders who think outside the box to achieve the results that makes our team both great and unique. We are looking for an Office Assistant to support Mobile Home Parks.

IMPORTANT NOTE: As part of our normal interview process, we request all candidates to complete a two-question assessment to move to our next step. To be further considered for the position, please copy the following assessment link in a new browser window and complete this assessment when applying for this position.

https://assessment.predictiveindex.com/fXU/e5267a11-fd36-4205-99c3-778f32eedf02?type=candidateba

Job Overview

The Office Assistant will handle incoming daily maintenance requests, field calls, coordinate repairs with vendors and tenants, invoicing of vendor bills, and communicate with the property manager as to the status of jobs. Ideal candidate will be customer service orientated, able to multi-task and have great time management skills, a good communicator, detail orientated, and able to prioritize jobs. Other desirable skills include:

• Excellent verbal and written communication skills, detail-oriented and highly organized
• Desire to learn new skills and take on challenges
• Demonstrated problem-solving ability
• Deadline driven and extremely organized
• Detail oriented with the ability to spot and correct errors.
• Excellent verbal and written communication skills
• Technology savvy and able to learn programs quickly
• A team-player mentality

Job Responsibilities

• Filing and organizing paperwork in tenant files
• Scanning and uploading documents to our company Dropbox account
• May need to meet with tenants to assist with the completion of recertification forms
• Following up with tenants for signatures on paperwork
• Assist with date sensitive paperwork.
• Retrieve candidates from the waitlist and work with applicants to complete the necessary application
• Assist with interviewing, running background checks and credit checks for all new applicants
• Show vacant units to applicants
• Answer and return all phone calls
• Keep PM up to date on tenant concerns or needs
• Notify maintenance manager and put in work orders for maintenance requests
• Communicate with resident services regarding any tenant issues
• Mail/deliver rent and delinquency statements
• Collect rents from rent boxes, date stamp, and photocopy rent checks
• Assists in performing move-in, annual unit, and move out inspections

Requirements:

• 1-3 years of administrative assistant experience. Experience in the property management field is not required. Willing to train the right individual.
• Must be willing to travel between local property locations.
• Strong organizational skills that reflect the ability to perform and prioritize.
• Excellent attention to detail and the ability to handle multiple tasks seamlessly.
• Ability to handle confidential information with discretion and to adapt to various competing demands.
• Demonstrates ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Forward looking thinker, who actively seeks opportunities and proposes solutions.
• Proficient knowledge of Microsoft Office (Excel, Word, Publisher) as well as Adobe Acrobat (scanning & merging files) is preferred.
• Follow established company policies and those outlined in the Employee Handbook.
• Willing to help in other departments as needed.

** ALL HIRES ARE CONTINGENT ON PASSING BACKGROUND AND DRUG SCREENING **

*TRUBILD IS AN EQUAL OPPORTUNITY EMPLOYER*

ADA and Reasonable accommodation

An applicant with a disability may request a reasonable accommodation, if needed, to enable the applicant to apply for the job and take part in the job interview. A written request for a reasonable accommodation must be made. We reserve the right to request a physician’s statement supporting the accommodation request.