What are the responsibilities and job description for the Executive Coordinator position at True Independent Holdings?
Open position in Columbia, MO, in-office work schedule Monday-Friday
The Executive Assistant will support the CEO and leadership team by performing a variety of administrative tasks, supporting key projects, and assisting with daily office needs.
Essential Duties and Responsibilities (Other duties may be assigned)
- Assist with the management of executives’ calendars and scheduling meetings
- Support our CEO with internal and external cross-companywide events and strategic projects
- Support MTP in coordinating cross-agency/asset projects, standards, and synergies
- Coordinate on-site meetings, including preparing the meeting agenda, reserving meeting space, and taking meeting minutes
- Book travel including flight and accommodations
- Manage and follow up on tasks to ensure completion
- Assist with various projects by providing administrative support
- Assist leadership team with monthly expenses and reimbursement reports
- Coordinate new hire administrative onboarding tasks, coordinating with Human Resources and IT
- Provides administrative support to the HR department
- Work directly with IT to manage tech inventory
Qualifications - To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Two - three years of professional work experience as an administrative assistant or office manager with access to confidential information
- Ability to maintain a high level of confidentiality at all times.
- Demonstrate a high level of proficiency with Google Products (Gmail, Google Drive, Docs, Sheets, Slides).
- Well organized, flexible, and have great time management skills.
- Display attention to detail and ability to manage multiple projects concurrently.
- Flexibility in handling changing priorities and tasks in a dynamic work environment.
- Attention to efficiency and cost-effectiveness in all areas
Education
- High School Diploma required; Associate Degree or higher level of education preferred
Total Perks Package
- The chance to be a part of a growing company and the next success story
- Amazing opportunities for career development
- Recognition programs
- Employee referral bonus
- Fun and collaborative work environment
- Casual dress code
- Insurance Coverage (medical, dental, vision, life, and disability)
- 401(k) retirement plan, with employer 3% match
- Work/life benefits, including mental health and wellbeing support
- Robust Paid Time Off program, increasing with years of employment
- Paid holidays, including agency closing Christmas Eve-New Years Day
- Maternity, Paternity, and Adoption Paid Time Off, plus Voluntary Paid Leave Bank
