Job Title: Executive Assistant

Location: 9700 NW 112th Avenue Miami, FL 33178

Duration: Contract

You'll be organizing calendars, ensuring meeting governance, coordinating activities, ordering supplies, managing travel arrangements and expense processing, providing technical support, and processing recognition - essentially taking care of the day-to-day operations to keep the team functioning on all cylinders.

Managing and maintaining a senior executive's complex calendar with constantly changing priorities, while maintaining sensitivity, including scheduling meetings without clearance on occasion, arranging travel accommodations as necessary, and carving out time for focused work.

Acting as a gatekeeper and scrutinizing all requests to ensure time efficiency.

Screening meeting requests and employee inquiries, ascertaining who can be redirected to subordinate directors or other offices.

Bringing urgent issues for action to supervisor's attention.

Providing information with discretion as needed, requiring detailed knowledge of the Executive's span of control, the business unit, and general knowledge of company policies, practices, and operations.

Preparing documents including developing presentations and correspondence while practicing adherence to Brand Compliance.

Partnering with other Executive Admins in the Executive's organization and setting a plan with other members of the administrative staff to ensure constant coverage.

Developing processes for maintaining team records and training other administrative personnel on procedures while safeguarding confidential information.

Organizing and coordinating the operation of an office overseeing and managing the provisioning of supplies, equipment, and services that enable the staff to perform their jobs effectively.

Establishing relationships and a strong network with internal executive administrative teams, as well as external administrative teams of our partners.

Acting as representative and ambassador to external constituents as needed.

Performing ad hoc project-related duties as requested.