CCI Management Inc, a Commercial Real Estate Property Management & Leasing company, is seeking a full-time Accounting/Administrative Specialist. The role primarily conducts day to day operations with accounts receivable/payable in addition to completing financial reporting, bi-weekly payroll, and other administrative duties.

ACCOUNTING/PAYROLL RESPONSIBILITIES

• Assist in updating and maintaining the tenant base using real estate accounting software
• Review all transactions related to tenants, verifying that the transactions have been properly recorded
• Assist in the calculation of CPI rental increases, operating expenses and real estate tax reimbursement calculations and invoicing of tenants
• Process vendor invoices and print checks
• Calculate job costing for hours worked in Excel
• Issue monthly rental invoices to tenants, rent increase letters, late notices, and collection calls
• File court paperwork/money judgements and possessions for delinquent tenant accounts
• Process timesheets & bi-weekly payroll within payroll software
• Balance Payroll bank account and make general ledger entries accordingly
• Maintain an accurate record of payroll related reports that are used for audit purposes
• Maintain accurate and up-to-date records for garnishments
• Perform Quarterly and Year End processes

ADMINISTRATIVE RESPONSIBILITIES

• Maintain all personnel files
• Offer and process health insurance enrollment/termination, changes and 401(k) in a timely manner
• Prepare and write up maintenance request orders in a timely fashion
• Provide Vacancy and Lease Expiration Reports
• Keep Rent Rolls Current & Update Stacking Plans
• Ensure current certificates of insurance are received and in tenant files
• Assist with preparing leases, addenda, proposals, and general correspondence
• Notify contractors of change in tenant occupancy for vacancy credits
• Analyze staff hours monthly for any shortages & track credits for future services