If you picture yourself doing great things that make a difference in the lives of others, Turner is the place to be. Turner Construction is an industry leading commercial construction general contractor with a 120-year history spanning iconic projects around the globe, including 10 of the world's 100 tallest buildings. 
Turner's Omaha office values relationships with trade partners, local businesses, and non-profit organizations, reflecting and reinforcing our commitment to Nebraska and local communities. Omaha's current working portfolio includes everything from data centers and elaborate pharmaceutical renovations to commercial spaces.
Turner is committed to sustaining a diverse, equitable, and inclusive environment where everyone feels connected, sees themselves represented at all levels of the company, and feels supported to reach their ultimate potential. Turner builds some of the most ambitious projects in the world. The technical expertise of our people makes us a recognized leader in many markets. Our projects are well known. Our people set us apart. We inspire greatness. Can you picture yourself at Turner? If so, apply and let’s do great things together!

Position Description: Drive executive level administrative services for senior management and leadership in business unit (BU), manage overall office functions, and direct and coordinate administrative services, processes, and procedures. 

Essential Duties & Key Responsibilities:

• Provide professional customer service and positive interactions while serving as primary point of contact with everyone who corresponds with senior management and leadership in a region, business unit, or project. 
• Provide professional executive level administrative services to senior management and leadership in a region, business unit, or project.
• Maintain appropriate confidentiality in all matters and communicate appropriate level of information to preserve security and escalate concerns to senior management and leadership.
• Complete items requiring executive electronic signature, use only with documented authorization.
• Forecast, plan, and manage senior managements and leaderships’ calendar including arranging meeting agendas, events, and corresponding logistics while balancing business priorities and commitments.
• Apply critical thinking and problem-solving skills to daily activities and keep executive apprised of office operations, 
  related issues, and/or changes as appropriate.
• Create and maintain organizational and staff seating charts for office; coordinate and executelocal office moves. 
• Maintain knowledge of business unit/headquarters’ historical information (e.g., use of vendors, event sponsorships, industry memberships/activities, client, and staff events) to support managerial related decision-making.
• Partner with senior management and leadership to plan and execute events.
• Manage and maintain daily executive activities including travel reservations, business accommodations, and prepare 
  itineraries and agendas.
• Provide accurate and timelymanagement of office expenses, align to business unit budgets and update business unit leadership. Process department head/manager’s expense reports.
• Manage vendor service-related partnerships, liaise with building and facilities managers, and oversee day-to-day facilities management (e.g., repairs, HVAC, janitorial, housekeeping services, lighting).
• Maintain service level agreements (SLA) with vendors and service technicians for related office services and equipment
  repairs and service. Engage Information Services (IS) team for office related technology support.
• Coordinate office access for staff with Information Systems (IS) team.
• Perform administrative services including processing mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, invoices, and order supplies and stationery (e.g., letterhead, business cards, envelopes).
• Maintain Notary Publiccommission and manage corporate seal with discretion.
• Lead and support BUinitiatives for employee related work-life balance initiatives.
• Embrace company culture, values, and diversity, equity, and inclusion Diversity, Equity, and Inclusion (DE&I) activities across company.
• Other activities, duties, and responsibilities assigned.

Qualifications:

• High School Diploma or GED and minimum of 5 years of relevant administrative assistant experience in construction, or other related industry, required
• College degree and/or relevant administrative skills certification, a plus
• Construction or other service industry experience, a plus
• High degree of detail, accuracy, and organizational skills
• Maintain confidential information
• Work independently with some oversight and as part of team
• Approachable, proactive, positive, and professional attitude
• Professional verbal communication and written business communication skills
• Able to conduct research and effectively proofread
• Exhibit active listening skills and follow through on commitments
• Good judgment to solve problems, escalate issues, and request prioritization of responsibilities
• Computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment
• Commissioned Notary Public, a plus

Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle, or feel objects, tools, or controls; and reach with hands, talk, and hear. The employee frequently views a computer monitor and frequently uses a computer keyboard. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is regularly required to be mobile, and the employee occasionally travels both short and long distances via a variety of conveyances. The employee occasionally performs work on-site at construction work sites, office locations, and/or off-site venues. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Work Environment:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in an office or remote setting. The noise in the work environment is usually quiet to moderate in an office setting. While performing the duties of this job, the employee may occasionally work at construction work sites where the employee is exposed to moving mechanical parts, high precarious places, fumes, or airborne particles, outside weather conditions, and risk of electrical shock. The noise in the work environment is usually moderate to loud. The employee is required to work in compliance with company safety policies, procedures, and applicable laws.

Turner is an Equal Opportunity Employer - race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by applicable law.