GENERAL PURPOSE
This is a lead position that will provide general exposure to all disciplines within the DPO function. Under direction, acts as the lead in DPO administration to support the reporting, compilation, and maintenance of personnel records. Compiles reports from employment records, files employment records, searches employee files, and furnishes information to authorized persons, assists with benefits and leave of absence administration, providing training and recruiting administrative assistance as needed. In addition to being responsible for the completion of their own assignments, incumbents in this classification routinely assist with scheduling, work-flow planning, giving direction, monitoring, training, and orienting staff.
This class differs from Generalist - People Operations in that its main responsibility is transactional in that it is to maintain personnel records, preparation of reports, and everything associated, therein, providing general administrative support using limited judgment. It differs from the classification of Manager in that it does not possess the supervisory duties associated with hiring, evaluating, promoting, disciplining, and discharging, but may provide input into such processes.
ESSENTIAL DUTIES AND RESPONSIBILITIES – (ILLUSTRATIVE ONLY)
The duties listed below are intended only as illustrations of the various types of work that could be
performed. The omission of specific statements of duties does not exclude them from the position if the
work is similar, related or a logical assignment to this class.

• Assists DPO staff by leading the processing, verifying, and maintaining of documentation related to personnel activities such as staffing, recruitment, training, grievances, performance evaluations and classifications.
• Assists DPO staff by leading the process of performing data entry into HRIS system of all pertinent information for each employee such as demographic information, pay changes, promotions, evaluations, etc.
• Leads the tracking and processing of a variety of data such as driving credentials for employees, anniversary acknowledgements, job posting in HRIS and via external job boards, reference checking processes and verifications of prior employment/eligibility for employment, facilitates the administration and scoring of applicants testing processes and assists with interviews.
• Reviews DPO Assistant’s processes, including personnel records, performs audit of all for accuracy, make recommendations as needed.
• Leads and assists in processing of new-hire paperwork and setting up files, New Employee Orientation, ID Badges, and coordinates ordering of supplies.
• Initiates and conducts orientation as needed to support benefits, training, recruiting and other requests from DPO Director.
• Provides customer service assistance and information regarding general information, open positions, policies, benefits, pay issues, procedures to employees or job applicants, benefits, and training.
• Participates in the process of training staff within DPO.
• Maintains clean driving record as well as currency of driver’s license and vehicle insurance/registration.
• Acts as a liaison between DPO and programs through the establishment and maintenance of effective and cooperative working relationships organization wide.

QUALIFICATIONS
MINIMUM:
A typical way of obtaining the required knowledge, skills and abilities outlined above is through graduation from High School or an accredited GED program; and at least four (4) years of varied administrative experience. Experience in a non-profit, public and/or governmental agency is highly desirable.
LICENSES; CERTIFICATES; SPECIAL REQUIREMENTS

• California driver’s license & current vehicle insurance/registration if driving; and,
• Reliable means of transportation capable of passing vehicle safety inspection if more than five years old excluding all modes of two-wheeled transport inclusive of bicycles, mopeds and motorcycles.

Schedule: Monday-Friday, 8:30 AM - 5:00 PM