Tyler Junior College gives equal consideration to all applicants for admission, employment and participation in its programs and activities without regard to race, color, religion, national origin, gender, gender identity, gender expression, sexual orientation, age, marital status, disability, veteran status or limited English proficiency (LEP).

Description

The Clerk, Accounts Payable is a full-time, 12-month position. The Clerk, Accounts Payable is responsible to the Supervisor, Accounts Payable, this position provides support to the College’s overall payment processes. The focus is on vendor file maintenance, vouchering for payments, addressing and routing department inquiries and requests, and providing timely and thorough customer service support.

Essential Functions and Duties

• Organizes incoming invoices and statements; receives information and other correspondence, prepares vouchers for payment, including matching invoices and receiving reports in a timely manner, liaison with vendors and College faculty/staff on process status and needed information. Reviews account numbers on invoices for reasonableness and assures that responsible personnel are approving invoices and other transactions against given accounts.
• Utilize the Banner system and establish procedures to set up and maintain vendor files.
• Provide stellar customer service when answering departmental phone calls and responding to accounts payable email inquiries and requests. Develop proficiency in the use of all accounts payable systems and procedures in use by the College. Assist in training appropriate department personnel in the use of accounts payable systems and procedures.
• Assist with preparing records required to support the accounts payable function for auditing purposes.
• Assist with preparation and reporting 1099’s annually including maintenance of vendor records, collection of W-9 forms and corresponding with vendors.
• Research questions, issues and problems identified by vendors, college employees or others regarding payments, 1099 statements or other accounts payable related items.
• Participate in cross training of other accounts payable functions.
• Perform miscellaneous duties related to accounts payable which include scanning documents, filing, and maintaining documentation according to record retention schedule.
• Perform other duties as assigned by the Supervisor, Accounts Payable.

• Ability to read and comprehend written instructions.
• Ability to communicate effectively in person-to-person situations in addition to engaging in general telephone and email correspondence.
• Ability to work as a member of a team and independently, respect confidentiality, and maintain courtesy in dealing with students, faculty, staff, and visitors.
• Strong organizational and time management skills.
• Knowledge and skill to operate a personal computer.

Qualifications

Required

• High school diploma or equivalent required
• One year comparable professional office experience required

• Associate degree or equivalent
• One to three years experience in a comparable position

Supplemental Information

Other Expectations

• Perform other duties as assigned
• Will have contact – in person, by email, or by phone – with staff, students, and the general public
• Must exhibit a sensitivity to and an understanding of the diverse academic, socio-economic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities