Summary
POSITION OVERVIEW:
The United States District Court for the Eastern District of Oklahoma is accepting applications for the position of Human Resources Specialist to work in a shared services capacity. This individual will perform and coordinate professional work related to human resources for multiple court units. He or she will support judicial officers and their respective chambers staff, clerk's office staff, and probation office staff, including law enforcement.
This job is open to

• The public
  U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Clarification from the agency
Open until filled; preference given to applications received by June 30, 2024.
Duties
The position reports directly to the District Court Clerk, the Bankruptcy Court Clerk, and the Chief Probation Officer.
DUTIES AND RESPONSIBILITIES:

• Research, analyze, develop, and recommend human resources policies and procedures.
• Provide information and guidance to all court staff on human resources matters.
• Provide advice on organization structures, position descriptions, and classification standards.
• Process a wide variety of human resource and payroll actions timely such as appointments, promotions, and separations.
• Maintain payroll and personnel records according to retention guidelines.
• Facilitate performance management reviews.
• Coordinate recruitment efforts such as preparing vacancy announcements, reviewing applicants for completeness, and coordinating interviews.
• Manage the Facility Access Cards and Background Check and Investigations processes.
• Serve as Time Coordinator with respect to annual and sick leave.
• Provide input for each court unit's human resources related internal controls practices and procedures and ensure compliance.
• Maintain human resources records for audit purposes.
• Assist the court units with developing potential staffing scenarios based on the needs of the respective court unit.
• Perform other duties as assigned.

Requirements
Conditions of Employment

• Employees must be a United States citizen or eligible to work in the United States.
• Employees are required to adhere to the Code of Conduct for Judicial Employees.
• Employees of the United States District Court are excepted service appointments and considered "At-Will" employees.
• Employees are required to use the Electronic Fund Transfer (EFT) for payroll deposits.
• As a condition of employment, the selected candidate will be subject to a full government background investigation, including an FBI fingerprint and criminal records check.
• The selected candidate will be hired provisionally pending successful completion of the investigation and receipt of a favorable suitability determination.
• Applicants are advised that false statements or omission of information on any application material may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.

Qualifications
QUALIFICATIONS AND REQUIREMENTS:

• Two years of specialized experience. At least one year must be equivalent to work at the next lower level. Education may be substituted for the specialized experience at the CL 27 or 28 levels.
• Specialized experience is defined as having responsibility in one but preferably two or more functional areas of human resources management (e.g., staffing, training, employee relations, recruitment, etc.).

Educational Substitutions:

• For the CL-27, a bachelor's degree from an accredited college or university and one of the following superior academic achievements may be substituted for the two years: 1) "B" grade point average, 2) standing in the upper 1/3 of the class, 3) "3.5" average or better in the major field of study, 4) election to Phi Beta Kappa, or another National Honorary Society, 5) completion of one academic year of graduate study in an accredited university in business or public administration, or other field closely related to human resources management. For the CL-28, a master's degree or two years of graduate study in an accredited university in business or public administration, or other field closely related to human resource management.
• The candidate must possess strong organizational, analytical, and verbal and written communication skills and must always display a professional demeanor.
• Solid typing and computer skills and the ability to work with a variety of programs and computer applications required.
• Must have the ability to communicate information accurately and in a timely manner to individuals within and outside the judiciary.
• The candidate must maintain confidentiality and use sound judgment.

PREFERRED QUALIFICATIONS:

• Bachelor's Degree in a field closely related to human resources management.
• Experience working in a local, state, or federal government agency.

Education
Please read the "Qualifications" section.
Additional information
BENEFITS:
Employees of the Federal Judiciary are entitled to federal benefits which include health, dental, vision, and life insurance programs; long-term disability insurance; paid leave; periodic grade and step increases; paid federal holidays; retirement; and matching and tax-deferred Thrift Savings Plan (similar to a 401K). More information about judiciary benefits can be found at https://www.uscourts.gov/.

• Benefits
  Review our benefits

How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Please read the "Next steps" section for more information.

• Benefits
  Review our benefits
• Required Documents
  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
  Please read the "How to Apply" section.
  If you are relying on your education to meet qualification requirements:
  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
  schools accredited by accrediting institutions recognized by the U.S. Department of Education.
  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
• How to Apply
  Submit the following documents: (1) cover letter, (2) resum, (3) a list of references, and (4) a completed AO-78 - Application for Federal Judicial Branch Employment (found on the Court's website at https://www.oked.uscourts.gov/) via email in one pdf file to stephanie_horton@oked.uscourts.gov or via U.S. mail to:
  United States District Court for the Eastern District of Oklahoma
  Attention: Stephanie Horton, Chief Deputy Clerk
  P.O. Box 607
  Muskogee, Oklahoma 74401
  Agency contact information
  Stephanie Horton
  Email
  stephanie_horton@oked.uscourts.gov
  Address
  US District Court, Eastern District of Oklahoma
  P.O. Box 607
  Muskogee, OK 74401
  US
  Next steps
  Only candidates invited to interview will be contacted.
  Participation in the interview process will be at the applicant's own expense. Relocation expenses will not be provided. Only qualified applicants will be considered for this position.
  *** THE FEDERAL JUDICIARY IS AN EQUAL OPPORTUNITY EMPLOYER. ***
• Fair and Transparent
  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
  
  • Criminal history inquiries
  • Equal Employment Opportunity (EEO) Policy
  • Financial suitability
  • New employee probationary period
  • Privacy Act
  • Reasonable accommodation policy
  • Selective Service
  • Signature and false statements
  • Social security number request

Required Documents
Please read the "How to Apply" section.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
Submit the following documents: (1) cover letter, (2) resum, (3) a list of references, and (4) a completed AO-78 - Application for Federal Judicial Branch Employment (found on the Court's website at https://www.oked.uscourts.gov/) via email in one pdf file to stephanie_horton@oked.uscourts.gov or via U.S. mail to:
United States District Court for the Eastern District of Oklahoma
Attention: Stephanie Horton, Chief Deputy Clerk
P.O. Box 607
Muskogee, Oklahoma 74401
Agency contact information
Stephanie Horton
Email
stephanie_horton@oked.uscourts.gov
Address
US District Court, Eastern District of Oklahoma
P.O. Box 607
Muskogee, OK 74401
US
Next steps
Only candidates invited to interview will be contacted.
Participation in the interview process will be at the applicant's own expense. Relocation expenses will not be provided. Only qualified applicants will be considered for this position.
*** THE FEDERAL JUDICIARY IS AN EQUAL OPPORTUNITY EMPLOYER. ***
Fair & Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Criminal history inquiries
• Equal Employment Opportunity (EEO) Policy
• Financial suitability
• New employee probationary period
• Privacy Act
• Reasonable accommodation policy
• Selective Service
• Signature and false statements
• Social security number request