Summary
The Tax Division seeks a Supervisory Legal Assistant with a strong background in legal support functions, problem solving and communication to serve as Office Manager, supervise staff and perform a range of legal and administrative duties.
This job is open to
Internal to an agency
Current federal employees of this agency.
Clarification from the agency
Current permanent DOJ employees with competitive status; or - DOJ Career Transition Assistance Program (CTAP) eligibles.
Duties
As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.
As a Supervisory Legal Assistant GS - 0986 - 9/10, you will be responsible for performing duties which include, but are not limited to the following:
Perform a broad range of supervisory and support functions with respect to assigned staff, including Section Chief, Assistant Chiefs, and Reviewers.
Supervise administrative professionals, assign work, prepare performance appraisals, and identify training and development needs.
Draft correspondence, memoranda and other administrative documents and forms.
Utilize various types of software including import/export of data, spreadsheets (Microsoft Excel), desktop publishing (Microsoft Word, Adobe Acrobat), and presentation software (Microsoft PowerPoint).
Use software and databases to input and retrieve information regarding human resources, travel, supplies, expenses, and case tracking.
Clearly communicate orally and in writing with others inside and outside organization to obtain and deliver information.
Requirements
Conditions of Employment
You must be a United States Citizen or National.
You will need to successfully complete a pre-employment background security process pending completion and adjudication of the background investigation before you can be appointed to the position.
You may be required to complete a one-year probationary period.
A Background Investigation, Drug Test and Credit Check required.
You may need to submit to a drug test and receive a negative drug test result before you can be appointed into this position.
This is NOT a remote position. You will be required to work in person at our Washington, DC offices. However, some Telework may be authorized.
Qualifications
To qualify for the position of Supervisory Legal Assistant GS-0986-9/10, you must possess the required specialized experience specific to this series and grade.
SPECIALIZED EXPERIENCE: To be eligible for the GS-09 level, you must have one year of specialized experience at, or equivalent to, the GS-08 in the Federal service or the equivalent in the private sector. Examples of specialized experience involve working in a legal office and include: directing and overseeing the work of others under close supervision or working collaboratively with others to achieve a goal; proposing resolution of conflicts or other problems to a supervisor; tracking travel, logistics, time management; supplies, data entry and integrity, including recording required events in a database utilizing Microsoft software (e.g., Word, Excel, PowerPoint), Adobe Acrobat, or other software with supervision; retrieving information from an electronic case management system; identifying material that may be pertinent to court issues or court cases under close supervision; appropriately identifying and directing phone calls to management officials; preparing forms for issuance and presenting them for signature; and conveying and capturing various information orally and in writing as appropriate to the situation.
SPECIALIZED EXPERIENCE: To be eligible for the GS-10 level, you must have one year of specialized experience at, or equivalent to, the GS-09 in the Federal service or the equivalent in the private sector. Examples of specialized experience involve working in a legal office and include: supervising, directing, and overseeing the work of others or working collaboratively with others to achieve a goal; resolving conflicts or other problems; tracking travel, logistics, time management; supplies, data entry and integrity, including recording required events utilizing Microsoft software (e.g., Word, Excel, PowerPoint), Adobe Acrobat, or other software; retrieving information from an electronic case management system; identifying material that may be pertinent to court issues or court cases; appropriately identifying and directing phone calls to management officials; preparing forms for issuance and presenting them for signature; and conveying and capturing various information orally and in writing as appropriate to the situation.
Time in Grade Requirement: Current government employees on a permanent appointment in the competitive service must demonstrate one year (52-weeks) at the next lower grade level to meet the time-in-grade requirements for the occupational series and grade.
You MUST meet all qualification requirements by the closing date of this announcement, 07/29/2024.
YOUR RESUME MUST provide specific details as to how your experience meets the specialized experience as described in the vacancy announcement. YOUR RESUME MUST alsosupport your responses to the online questionnaire. Failure to do so may result in an ineligible rating. See the Required Documents section for important notes about what must be included in your resume.
Your latest resume submitted for this vacancy announcement will be used to determine qualifications and supersedes previous submissions.
Education
There are no education requirements for the Supervisory Legal Assistant, GS-0986-9/10 level.
Additional information
DOJ EEO Statement: The U.S. Department of Justice fosters an inclusive and diverse workforce, find our EEO statement online at: https://www.justice.gov/jmd/page/file/1393306/download
Selective Service: If you were born male, on or after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. Additional information is found at: www.sss.gov
Reasonable Accommodation Statement: Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the Tax Division Human Resources office at 202-514-4661. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. Our policy can be found at: https://www.justice.gov/jmd/reasonable-accommodation
Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP eligibility criteria; (2) apply for the position through this announcement; (3) be rated well-qualified for the position with a score of 85 or above; and (4) submit the appropriate documentation to support your CTAP eligibility. For more information visit: USAJOBS Career Transition Programs
Sharing of Certificates: The certificate(s) (or lists) of eligible candidates resulting from this vacancy announcement may be shared with other Department of Justice offices or components (outside of the Tax Division) who are hiring for positions in the same occupational series, grade level, full performance level, and duty location during the 240-day period beginning on the date of issuance of the certificate of eligibles. In order for your application materials to be shared, you must indicate on the occupational/assessment questionnaire that you are willing to have your application materials and other personal information included in the application shared with one or more other components within the Department of Justice outside of the Tax Division.
NOTE: Additional selections may be made from this announcement for up to 90 days should other similar openings occur in the Tax Division, or any other office within DOJ.
Benefits
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
You will be evaluated for this job based on how well you meet the qualifications above.
Once the job opportunity announcement closes (at 11:59 pm ET on 07/29/2024), a review of your resume and supporting documentation will be conducted, the information will be reviewed to determine your eligibility for Federal employment, and then whether you are qualified for this particular position. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your responses when compared to your background information, you may be deemed ineligible, or your score may be adjusted to more accurately reflect your skills and abilities.
Additionally, we will review your supporting documents and resume to determine if you are in the "Area of Consideration" for this vacancy. Department-Wide Merit Promotion vacancies may only accept applications from a limited audience, pay careful attention to the "Who May Apply" and the "Hiring Paths" information.
Please follow all instructions carefully. Errors or omissions may affect your eligibility.
BASIS OF RATING: The rating you receive is based on your responses to the questionnaire and is a measure of the degree in which your background matches the competencies required for this position.
Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics). Your resume should contain sufficient information to demonstrate possession of these competencies.
Legal Case Management
Oral Communication
Performance Recognition
Software Application
Supervisory/Leadership
Written Communication
Required Documents
Documentation requirements may vary from applicant to applicant. If you don't submit a document that is required to verify your eligibility and qualifications, then you may be rated ineligible or we may rate you based on the information you do submit. You are responsible for ensuring you have submitted all documents necessary to process your application!
Resume: All applicants must submit a detailed resume. Your resume must contain detailed information about your past employment, education, and qualifications. You should also include unpaid work experience (volunteer work) as well, because we may be able to credit you for this experience. If you're unsure about what to include in your resume, please review the USAJOBS Resume Writing Tutorial on YouTube.
Your resume should include: 1) Position title,2) Employer name and contact information,3) Start and end dates (including month and year),4) The number of hours worked per week (or indicate full time), and 5) A detailed list of duties performed, accomplishments. If you are a current or former federal employee, include the highest grade/step achieved in each position. You are encouraged to use the USAJOBS Resume Builder, as this will ensure you're including everything that is required.
If you are a current or former Federal employee applying for transfer, reinstatement, promotion or reassignment:
You must submit your most recent appointment SF-50 (Notification of Personnel Action) or equivalent agency form.
**Do not submit a pay adjustment or an award SF-50, these do not contain sufficient information about your appointment.**
Your SF-50 should list the full position title, series, grade and step, organization, duty location, service computation date, effective date, and your service type and tenure status
Most recent performance appraisal (dated within 18 months) showing the official rating of record, signed by a supervisor, or statement why the performance appraisal is unavailable. A performance plan is not an acceptable substitute.
SF-50, Notification of Personnel Action, documenting receipt of the award identified in the application questionnaire #05.
If you are a displaced Federal employee claiming eligibility under CTAP: You must submit your separation notice or agency RIF letter from your agency. If you have not yet been separated, you can provide the letter of intent to separate you from the agency because of reduction-in-force. See USAJOBS' Career Transition Programs for more information.
USAJOBS - What documents might I need to provide?
Application Manager - Documents
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
Please read the entire announcement and all the instructions before you begin an application.
If you would like to preview the assessment questionnaire, please see: https://apply.usastaffing.gov/ViewQuestionnaire/12459674
To apply for this position, you must complete the online application questionnaire and submit your supporting documentation. Your complete application package must be submitted by 11:59 PM (EST) on 07/29/2024 to receive consideration.
Click "Apply Online" to get started.
If you're not logged in to your USAJOBS account, you will need to login. If you don't have an account, please create one.
You will be prompted to select one of your stored (or uploaded) resumes, and any supporting documents you have uploaded to USAJOBS. If you have not uploaded these documents, you can do so later before submitting your application.
After acknowledging you have reviewed your application package, you will be asked to submit your demographic information (if you have provided this in your profile). Submission is optional and anonymous.
You'll be asked to confirm your choices and certify the accuracy of your information before you're able to continue to the Application Manager system. Until you see the blue border and DOJ logo, you are still on USAJOBS. You'll see a folder animation just before you leave USAJOBS.
Once you reach DOJ's Application Manager system, you'll be asked to verify the information you transmitted from USAJOBS. You will then respond to the application assessment questionnaires and indicate your eligibility options.
After responding to the questionnaires, you will have the opportunity to attach the documents you brought over from USAJOBS *OR* upload documents directly from your computer or device.
If you opt to upload a document directly, click the "Upload" button and select the document on your device, then wait for the upload to finish. Repeat as needed. Documents must be less than 3 MB each and should be in a compatible file format.
Once all your documents are uploaded, you must assign the uploads to the appropriate document category. You may attach more than one document to each category. Click the drop-down menu for a document category, and select one of the available options in the menu. The document will be listed under this category. You can click the drop-down again to add other documents, as needed. You can have up to 15 document assignments.
Once you've uploaded and assigned all your documents to an appropriate document type, you can proceed to the final verification step, and click Submit.
If you have correctly submitted your application, you will receive an automated e-mail notification within 30-60 minutes. Be sure to review the announcement fully to make sure that your application contains everything that is required.
If you need help with the application process, please see the USAJOBS Site (for everything on the USAJOBS-side), or the Application Manager Site (for everything on the DOJ-side). Regrettably, the Department of Justice cannot assist you with USAJOBS account issues. If you contact us for assistance and the problem is related to your USAJOBS account, we will have to direct you to USAJOBS to remedy the issue.
REASONABLE ACCOMMODATIONS: If you are unable to apply online due to a disability or overseas deployment, you must request an alternative application, which is available from the Human Resources Office. Please contactRomaine Chase at romaine.e.chase@usdoj.gov or 202-514-4661 to discuss your situation. Accommodations are reviewed on a case-by-case basis.
Agency contact information
Romaine Chase
Phone
202-514-4661
Email
romaine.e.chase@usdoj.gov
Address
Civil Trial Section, Eastern Region
1 Constitution Square
1275 First Street NE
Washington, DC 20002
US
Next steps
You will receive e-mail notifications as your application status is updated by DOJ. However, you can also see your application status any time by logging in to your USAJOBS account and looking on the "Applications" page. Click the position title to expand the display for each application in the list. Click here to learn more about checking your application status, or see what each application status means.