42 Legal Assistant (Office Automation) Jobs in Portland, OR
U.S. Department of the Treasury is Hiring a Legal Assistant (Office Automation) Near Portland, OR
The mission of the Office of Chief Counsel is to serve America's taxpayers fairly and with integrity by providing correct and impartial interpretation of the internal revenue laws and the highest quality legal advice and representation for the Internal Revenue Service. The Associate Chief Counsel, Finance and Management (F&M) organization supports the administrative, financial, and managerial programs of the Office of Chief Counsel and Deputy Chief Counsel on all management matters for the organization nationwide. F&M is also responsible for providing support services to all of Chief Counsel's field offices located in over 50 cities nationwide.
DutiesAs a Legal Assistant (Office Automation (OA)), you will perform a variety of clerical, technical, and administrative tasks while providing legal support to attorneys and paralegals. Practice areas may include general litigation, tax litigation, criminal tax, and advisory services performing the following duties:
- Utilize basic office software such as Outlook (including eFax), Word, Excel, PowerPoint, Desktop Publishing, Access, SharePoint, and Adobe Acrobat to prepare legal documents and correspondence.
- Prepare and assemble documents, including necessary transmittal forms and envelopes, in accepted office format pursuant to court rules for timely mailing, submission to courts and service of others as appropriate.
- File Chief Counsel court pleadings and follows steps to document that they have been filed or logged with the appropriate recipient. Review outgoing correspondence and documents to ensure proper signature and conformance to style and format requirements and procedural instructions, and necessary attachments and enclosures.
- Review mail related to the assigned functional area and input the appropriate tracking data into case management information system.
- Receive visitors and phone calls. Ascertain nature of requests and directs callers to appropriate staff, or personally provides the information desired when routine or procedural matters of the office are involved.
Help
RequirementsConditions of Employment
- Refer to "Additional Information."
- Click "Print Preview" to review the entire announcement before applying.
- Must be a U.S. Citizen or National.
- Career Transition Assistance Program
- Current Chief Counsel Employee
For GS-05To qualify for this position of Legal Assistant (OA), you must meet the qualification requirements listed below by the closing of this announcement:
Specialized Experience: Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-04 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience is defined as performing administrative and clerical processes to include preparing and/or reviewing documents with legal implications (e.g., court documents, real estate documents, contracts, insurance or benefits claims, mortgage or loan applications, tax forms, or other types of legal documents); maintaining file systems; and obtaining needed information from files or general reference sources. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-04). OR
Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university. OR
Combination of Education and Experience: You may qualify by a combination of experience and education. Options for qualifying based on a combination are identified in the online questions.
For GS-06Specialized Experience: Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-05 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience is defined as preparing, receiving, reviewing, and/or verifying legal documents; maintaining legal office records and systems; and locating and compiling data or information from legal files and other data sources. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05). OR
Education: A half year (i.e., 9 semester hours) of graduate level education directly related to the work of the position. (Note: You must attach a copy of your transcripts.) OR
Combination of Education and Experience: You may qualify by a combination of experience and education. Options for qualifying based on a combination are identified in the online questions.
For GS-07Specialized Experience: Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-06 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience is defined as analyzing & reviewing information and preparing a variety of legal documents; reviewing documents for regulatory requirements and inputting into case tracking systems; using automated software to produce legal related reports, documents, correspondence or related materials; and assisting with trial preparation needs. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06). OR
Education: One full year of graduate level education directly related to the work of the position. (Note: You must attach a copy of your transcripts.) OR
Combination of Education and Experience: You may qualify by a combination of experience and education. Options for qualifying based on a combination are identified in the online questions.
NOTE: If qualifying based on education, your transcripts will be required as part of your application package.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. One year of experience refers to full-time work; part-time work is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/year, and indicate number of hours worked per week, on your resume.
Time in Grade Requirement for GS-05: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-04).
Time in Grade Requirement for GS-6: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05).
Time in Grade Requirement for GS-07: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06).
Typing Requirement: This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5-minute sample with three or fewer errors.
Education
For positions with an education requirement, or if you are qualifying for this position by substituting education or training for experience, submit a copy of your transcripts or equivalent. An official transcript will be required if you are selected.
A college or university degree generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education. For a list of schools which meet these criteria, please refer to Department of Education Accreditation page.
FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. If you are qualifying based on foreign education, you must submit proof of creditability of education as evaluated by a credentialing agency. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html
Additional information
- We may select from this announcement or any other source to fill one or more vacancies.
- Relocation expenses are not authorized.
- This is a bargaining unit position.
- We offer opportunities for telework.
- We offer opportunities for flexible work schedules.
- The salary range indicated in this announcement covers multiple locality areas. Your salary will be adjusted based on the post of duty for which you are selected.
- Subject to a 1-year probationary period (unless already completed).
- Complete a Declaration for Federal Employment to determine your suitability for Federal employment, at the time requested by the agency.
- If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so.
- Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer.
- Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S.
- Obtain and use a Government-issued charge card for business-related travel.
- Undergo an income tax verification.
- The employment of any candidate, including a current employee or a new hire, selected for this position may be conditional upon classification and/or audit of federal tax returns. This audit may include up to 2 years of returns.
- This position requires that the successful candidate undergo personnel vetting, which includes a background investigation and enrollment upon onboarding into "Continuous Vetting." Enrollment in Continuous Vetting will result in automated record checks being conducted throughout one's employment with Treasury. The successful candidate will also be enrolled into FBI's Rap Back service, which will allow Treasury to receive notification from the FBI of criminal matters (e.g., arrests, charges, convictions) involving enrolled individuals in near real-time.
- Noncriminal Justice Applicant's Privacy Rights for those who undergo an FBI fingerprint-based criminal history record check for personnel vetting, which includes Rap Back,
- FD-258 Privacy Act Statement - FBI (this is the same statement used when your fingerprints are submitted as part of your background investigation), and;
- SEAD-3-Reporting-U.pdf (dni.gov), (applicable to those who hold a sensitive position or have eligibility for access to classified information).
Job Summary
Part Time
$66k-86k (estimate)
06/07/2024
07/05/2024
treasury.gov
Washington, DC
>50,000
Related Companies
The following is the career advancement route for Legal Assistant (Office Automation) positions, which can be used as a reference in future career path planning. As a Legal Assistant (Office Automation), it can be promoted into senior positions as a Paralegal III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Legal Assistant (Office Automation). You can explore the career advancement for a Legal Assistant (Office Automation) below and select your interested title to get hiring information.
If you are interested in becoming a Legal Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Legal Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Legal Assistant job description and responsibilities
Legal assistants work closely with attorneys to take care of some of the time-consuming administrative work that reduces lawyer efficiency and productivity.
12/10/2021: Columbia, SC
A legal assistant completes necessary routine tasks on behalf of a lawyer.
01/23/2022: Cleveland, OH
Legal assistants cannot under any circumstances practice law, give clients legal advice, or present themselves as lawyers.
02/28/2022: Manchester, NH
On behalf of an attorney, a legal assistant may be able to conduct legal research and help with drafting or proofreading legal documents and correspondence.
01/30/2022: Jackson, MS
Supports staff attorneys by performing the clerical and administrative work that requires knowledge of legal terms, documents, and procedures.
12/12/2021: Pascagoula, MS
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Legal Assistant jobs
FIND A QUALITY LEGAL ASSISTANT TRAINING PROGRAM.
03/04/2022: Huntsville, AL
Some experience as a secretary, personal assistant, or document controller would be an advantage.
02/22/2022: Petersburg, VA
Legal Assistants require commitment to perform the high-pressure duties and responsibilities of their job.
02/19/2022: Idaho Falls, ID
Prefer at least 1 year of legal experience or applicable legal education/ legal training.
12/23/2021: Ann Arbor, MI
As such, virtual legal assistants should have some basic knowledge about the legal profession.
01/28/2022: Louisville, KY
Step 3: View the best colleges and universities for Legal Assistant.
Similar Jobs
Popular Articles
