UBMD Surgery has grown to be one of the largest and most respected non-profit surgical practices in Western New York. As a part of the UBMD Physicians’ Group, we take pride in teaching the next generation of surgeons how to be the doctors of the future, all while providing excellent patient care and outcomes.

Our certified and fellowship-trained surgeons see and treat patients at various locations including Buffalo General Medical Center, Erie County Medical Center, John R. Oishei Children’s Hospital, Millard Fillmore Suburban Hospital, and Buffalo VA Medical Center.

We offer a comprehensive benefit package that includes Health Insurance, Dental, Vision, Company Paid Life Insurance, Company Contributed Pension, PTO, and 14 paid Holidays.

UBMD Surgery also hosts company sponsored events and scholarship opportunities available to all employees.

Seeking a FULL TIME Training Program Coordinator

Title: Training Program Coordinator

Department: Surgery (GME)

Reports to: GME Administrative Director, Program Director(s)

Pay Range: $23.00-$26.00 Hourly

Position Summary:

Coordinates and assists with the day-to-day operations of surgical Graduate Medical Education (GME) programs. Work collaboratively with the Surgery GME Team, Program Director, Associate Directors, Director of Surgical Education, Faculty, Trainees and other individuals within the hospitals or medical school.

Essential Functions:

• Assist with tasks for successful coordination of surgical residencies and fellowships.
• Distribute instructions, track compliance, and follow up, for resident and faculty activities.
• Assist with tasks to meet accreditation requirements.
• Generate reports of information as requested.
• Coordinate program meetings: reserve rooms, order meals, email correspondence, take notes, and maintain documentation.
• Coordinate educational activities: logistical coordination and update calendars.
• Reference Surgical Board Regulations as needed to complete assigned tasks.
• Organize recruitment processes.
• Offer support for trainee personnel matters.
• Coordinate smooth transitions for trainees entering and exiting the program.
• Create accurate, informational materials for distribution.
• Organize and proctor educational exams.
• Reference program files to complete information requests for outside parties. May be via submission of a paper form or data entry into electronic system.
• Respond to faculty and trainee requests for information and assistance.
• Provide administrative support as needed.
• Assist with fiscal operations.
• Assist with annual quality improvement process.
• Reference national society information and recommendations as needed.
• Coordinate faculty development initiatives
• Organize wellness initiatives.
• Communicate GME related information through social media, web site, email, advertising, etc.
• Assists and provides back-up support to other personnel, including GME coordinators, and other personnel as needed / assigned by supervisor.
• Complete special projects as assigned.
• Alert GME leadership of any identified issues so appropriate action can be taken.
• Maintains normal office activities: scanning, copying, faxing, filing, order supplies
• Maintains discretion relative to confidential and sensitive information.

Minimum Job Requirements:

Education:

Bachelor’s Degree preferred. Associate’s Degree and/or High school Diploma will be considered if candidate also possesses at least three years of related experience.

Experience/Qualifications:

• Graduate Medical Education experience not required, but preferred.
• Strong communication and interpersonal skills
• Excellent organizational skills: multi-tasking, prioritizing, attend to detail
• Ability to remain flexible, and maintain composure in a changing environment.
• Proficient in Microsoft Word and Excel.

*Pay commensurate with education and experience

UBMD Surgery is an equal employment opportunity (EEO) employer. We are committed to the principles of equality in employment and opportunity for all employees without regard to race, color, citizenship status, national origin, ancestry, gender or expression whether or not such gender identity or expression differs from the employee’s physical sex as assigned at birth (including transgender status), sexual orientation, age, weight, religion, creed, physical or mental disability, predisposing genetic characteristics and information, marital status, familial status, domestic violence victim status, veteran status, military status, political affiliation or any other factor and/or status protected by law. We expect all employees to adhere to these principles of equality which apply to all aspects of the employment relationship including hiring, job selection, job assignment, compensation, corrective action, termination, access to benefits and training and other privileges of employment.

UBMD Surgery is a smoke-free and drug-free workplace in compliance with local, state and/or federal guidelines.

Job Type: Full-time

Pay: $23.00 - $26.00 per hour

Expected hours: 37.5 per week

Benefits:

• 403(b)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Associate (Preferred)

Ability to Relocate:

• Buffalo, NY: Relocate before starting work (Required)

Work Location: In person