Position available through UCSD Temporary Employment Services (TES). Employment through TES is an excellent way to gain valuable UCSD experience and get your foot in the door for career positions. TES employment includes medical coverage, paid vacation & sick time, paid holidays, as well as training and development opportunities!

Assignment Details

UC San Diego is hiring a temporary Fiscal Accounting/Administrative Specialist to support the campus operations for the 2023 - 2024 School Year.

Duration: This role is anticipated to last 5 months

Compensation: $27.36 to $29.96/hour. Eligible for paid holidays and vacation/sick leave. Full-medical insurance also available.

Work Schedule: Hybrid arrangement; Mon - Fri, 7:00am - 3:30pm with the option to work two days remote as agreed

Location: On-site on campus in La Jolla.

Description

Under general direction, performs a wide range of duties including, but not limited to:

• Financial and management, account reconciliation, responsible for processing reimbursements, payments, purchase orders, catering requests, travel, etc.
• Responsible for resolving complex problems with vendors. Participate in fiscal closing activities. The preparation, processing, and maintenance of financial and accounting transactions, documents, and records.
• Responsible for the audit and reconciliation of monthly operating ledgers.
• Financial Services support to perform purchasing, credit card reconciliation, cost transfers, payroll support.
• Perform other financial services support as assigned.
• Reconciles Procurement Card charges in Concur. Ensures that all receipts are uploaded on the expense report. Independently determines the appropriate expense type and expenditure type for each expense.
• Process procurement requisitions in Oracle Procurement. Independently answers inquiries from vendors and payees about the status of their payments by researching problems and solving them as needed.
• Process business transactions such as cost transfers, direct retros and encumbrance lifts in Oracle Financials

Qualifications

• Proficient use of Excel and other MS Office software.
• Ability to use computers to setup Excel spreadsheets with formulas, enter/retrieve data on database systems.
• Working knowledge of Oracle Financials, Concur and UCPath preferred. Ability to perform basic mathematical computations (add, subtract, multiply, and divide) and to recognize errors.
• Demonstrated ability to understand and interpret general policy guidelines.
• Experience reconciling ledgers and researching expenditures.
• Strong oral and written communication skills to successfully communicate effectively with staff, students, and other stakeholders.
• Demonstrated ability to work within a team framework.
• Experience purchasing items using an online system and/or using purchasing cards based on guidelines.
• Experience monitoring expenses and verifying delivery of items ordered. Experience interacting with vendors, following formal purchasing processes.
• Experience researching billing issues, investigating purchasing discrepancies, and taking an active role in resolving vendor issues.
• Preferred Degree in finance, accounting, business administration, mathematics, or economics