The Semel Institute's Educations Office is seeking to hire a full time Program Assistant to help with the operations of the following programs: Academic Trainee Office, Psychology Programs, and Medical Clerkship. This is an opportunity to support UCLA Health’s world-class researchers as they redefining human health and patient care. Join us and live out your passion for supporting discovery and make a meaningful difference in the lives of those we serve. 

Duties in this role include:

• General Administrative Support
• Assistant with website maintenance 
• Serve as a back-up during Internship Recruitment season. 
• Assist with application processing, interviewer schedule availabilities, open houses, and faculty selection committee meetings. 
• Assist with purchasing and reimbursements. 
• Assist with notations and database maintenance. 
• Coordinate with practicum and legal to create and maintain up to date Affiliation Agreements 
• Organize onboarding of practicum students.
• Assist Executive Coordinator with Resnick clerkship Rotation and ensure DGSOM clerkship learning objectives are fulfilled. 
• Prepare welcome emails and end of rotation emails for all 4th year electives 
• Manage all medical student evaluations.
• Review visiting fourth year medical student applications on Visiting Student Application Service (VSAS) with faculty course chairs to determine eligibility of student to be accepted into an elective course 
•  Assist the ATO Coordinator in trainee administration. 
• Send and follow up appointment summary and termination emails to trainees. 
• Work with coordinator to manage data and monitor trainee reappointments track visa cases.
• Monitor and track all incoming requests Leaves of Absences, New Appointments and new Visas Cases. 
• Assist in entry of visa cases in DGSOM VITS. 
• Assist in collection of documents applicable to trainees.
• Other task as needed.