20 Executive Assistant to the Chief - Clinical Genetics Jobs in Los Angeles, CA
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University of California - Los Angeles Health
Los Angeles, CA | Full Time
$79k-102k (estimate)
3 Weeks Ago
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University of California - Los Angeles Health
Los Angeles, CA | Full Time
$43k-51k (estimate)
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Executive Assistant to the Chief - Clinical Genetics
$88k-112k (estimate)
Full Time | Retail
2 Weeks Ago
UCLA Health is Hiring an Executive Assistant to the Chief - Clinical Genetics Near Los Angeles, CA
DescriptionReporting to the Division Chief of Clinical Genetics serve as administrative and office support for the Dept. of Human Genetics, ClinicalGenetics division. Coordinate all administrative, educational and research efforts as appropriate and in coordination with the divisionchief. Manage all executive suite duties encompassing and pertaining to division business. Major duties include providingadministrative and office support to the Chief including calendar management, meeting scheduling and oversight of special eventsand projects clinical, research and educational in nature. Support division faculty for office and clerical functions.
renewals and letter requests.
A16. Coordinate with the UCLA Communications Office and external media group regarding media and public
relations requests.
B2. Serve as liaison between the Chief and various departments, DGSOM and University offices.
B3. Maintain confidential files and information related to the division and programs including financial, legal,
budget, personnel, and administrative records; maintains and updates resource materials.
B4. Oversees the maintenance and repair of department equipment and facilities, i.e., copier
B5. Responsible for ordering supplies, equipment and services as requested and using current UC systems to initiate
payment.
B6. Work closely with the division purchasing staff and assist division faculty and staff with purchase and travel
expenditures requirements. This includes, travel, entertainment and regular reimbursements.
B7. Provide liaison, as necessary, with associated faculty members, referring physician and others at varying level
both with in and outside of UCLA, with regard to clinical services.
B8. Schedule and prepare materials for division meetings; monthly faculty meetings
B9. Schedule meetings at the request of the division chief and faculty occupying the space.
B10. Process travel reimbursements and expenditures for the CAO of the department. Maintain annual national
association memberships and annual publications.
B11. Maintain curriculum vitae and other support for faculty, updating on regular basis.
B12. Equipment Inventory Custodian; update equipment list, maintain the EQM database and submission of yearly
reports
B13. Space Planning Coordinator according to DGSOM guidelines
B14. Responsible for maintaining and preparing reports as required of the department’s space inventory both for
UC and School of Medicine.
B15. Department safety liaison with EH&S; maintaining safety records to document employee training, inspections,
and safety meetings
- SUPPORT TO THE CHIEF
renewals and letter requests.
A16. Coordinate with the UCLA Communications Office and external media group regarding media and public
relations requests.
- ADMINSTRATIVE
B2. Serve as liaison between the Chief and various departments, DGSOM and University offices.
B3. Maintain confidential files and information related to the division and programs including financial, legal,
budget, personnel, and administrative records; maintains and updates resource materials.
B4. Oversees the maintenance and repair of department equipment and facilities, i.e., copier
B5. Responsible for ordering supplies, equipment and services as requested and using current UC systems to initiate
payment.
B6. Work closely with the division purchasing staff and assist division faculty and staff with purchase and travel
expenditures requirements. This includes, travel, entertainment and regular reimbursements.
B7. Provide liaison, as necessary, with associated faculty members, referring physician and others at varying level
both with in and outside of UCLA, with regard to clinical services.
B8. Schedule and prepare materials for division meetings; monthly faculty meetings
B9. Schedule meetings at the request of the division chief and faculty occupying the space.
B10. Process travel reimbursements and expenditures for the CAO of the department. Maintain annual national
association memberships and annual publications.
B11. Maintain curriculum vitae and other support for faculty, updating on regular basis.
B12. Equipment Inventory Custodian; update equipment list, maintain the EQM database and submission of yearly
reports
B13. Space Planning Coordinator according to DGSOM guidelines
B14. Responsible for maintaining and preparing reports as required of the department’s space inventory both for
UC and School of Medicine.
B15. Department safety liaison with EH&S; maintaining safety records to document employee training, inspections,
and safety meetings
- 16 Communicate with Marketing to update and maintain the Department website in conjunction with the CAO
- ACADEMIC REVIEW
- Work with UCLA Medical Staff Office, CAO and Academic Personnel Manager to ensure physicians maintain
- Prepare, mail and monitor physician insurance credentialing packets, and assist physicians with the completion of
- Coordinate UCLA medical staff privilege/medical group membership application as necessary.
- Coordinate faculty appointment verifications.
- Process payments of appointment and reappointment fees of the department faculty members.
Job Summary
JOB TYPE
Full Time
INDUSTRY
Retail
SALARY
$88k-112k (estimate)
POST DATE
06/10/2024
EXPIRATION DATE
07/08/2024
WEBSITE
e-spiritlink.com
HEADQUARTERS
Roseville, CA
SIZE
<25
INDUSTRY
Retail
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