38 Executive Assistant Jobs in Rapids, IA
UFG Insurance is Hiring an Executive Assistant Near Rapids, IA
Responsibilities
- Department Support
- Draft, review, and execute communications on behalf of assigned leaders
- Assist with project management efforts
- Act as point of contact for various vendors
- Complete necessary tasks to ensure successful onboarding of new employees
- Reporting
- Create presentations that include strategy, data, and other complex information in an easy to digest format for a variety of audiences
- Responsible for documentation preparation and distribution
- Compile reports as needed
- Meeting Preparation and Facilitation
- Schedule and organize meetings to include Town Hall, leadership, department, and individual meetings
- Prepare materials and agendas for meetings, distribute meeting notes, and handle information requests
- Facilitation of presentations and meetings to include running the technology, leading introductory segments, and overall organization of meeting flow
- Calendar and travel
- Small event coordination: organize any roadshows requested, collaborating with other executive assistants to ensure all schedules align
- Coordinate calendars, schedule, travel arrangements, and expense reports for assigned staff
- Manage complex calendar logistics and ensure that schedules are optimized
- Prioritize conflicting needs with efficiency and precision
- Build and execute travel arrangements including agenda creation and meeting space reservation
- Bachelor’s degree in a business-related field required
- 5 years of experience of relevant industry or executive administrative experienced preferred
- General office environment
- Occasional overnight travel likely
- High degree of trustworthiness and confidentiality
- Ability to interact with integrity and a high level of professionalism with all levels of team members and management
- Excellent self-management skills to include organization, goal-setting, time management, self-motivation, reliability and accountability.
- Advanced business and professional writing skills
- Strong interpersonal, relationship-building and rapport-building skills
- Proactive thinker, ability to take initiative without being asked to do tasks
- Excellent verbal communication
- Proficient with Microsoft Office Suite or related software
- Ability to be flexible and adjust plans quickly to meet changing business needs
- Positive attitude and desire to help others
- Experience working in a remote environment preferred.
- Proficient with Concur expense reporting system
Job Summary
Full Time
Insurance
$76k-97k (estimate)
07/04/2024
08/01/2024
ufginsurance.com
KYLE, TX
1,000 - 3,000
1946
Public
BOB HUNSUCKER
$1B - $3B
Insurance
Related Companies
About UFG Insurance
United Life is an insurance agency that provides business, individual and services insurance products.
The job skills required for Executive Assistant include Administrative Support, Presentation, Microsoft Office, Leadership, Time Management, Coordination, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.
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