Job Description

Administrative Assistant

Essential Duties and Responsibilities:

• Welcome and greet visitors and guests, determine the purpose of their visit, and notify the appropriate personnel.
• Answer company phones, identify the purpose of calls and callers' needs, and direct them to the relevant personnel or department. Maintain the phone system.
• Set up conference rooms for meetings, ensuring all necessary equipment and materials are prepared.
• Receive, sort, and distribute mail. Apply coding stamps as needed, assist with outgoing mail, and keep the postage meter updated.
• Prepare labels for overnight shipping.
• Manage office supplies by maintaining inventory, placing orders, and receiving shipments, including handling kitchen supplies such as water bottles.
• Assist the accounting department by matching vendor and supplier invoices with packing slips and performing data entry for accounts payable.
• Oversee the maintenance and replacement of iPads and cell phones for employees.
• Provide support to other team members as required and perform additional clerical and administrative duties as needed.

Hours: Monday-Friday, 8:00 AM - 5:00 PM with a 1-hour lunch break

Pay: $19.23 - $21.60 per hour

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.