A rapidly growing law firm in St. Petersburg in looking for an Administrative Assistant to join their team. This a new position due to growth. This firm has a great reputation and prioritizes their client service & overall client experience. The Administrative Assistant will be providing general clerical support to the finance and operations departments. This role is responsible for extensive data entry, filing & client file maintenance, as well as being the back up to Reception.

To be successful in the role, one should be task oriented and be able to maintain high quality of work in a fast-paced environment. This position is full time and onsite only- 8:30am to 5pm Monday to Friday.

Duties & Responsibilities:

• Scanning and processing mail on a daily basis
• Processing outgoing mail for off-site staff
• Processing past due notices to clients on a weekly basis
• Processing hourly bills for clients
• Process invoices and payments for clients
• Posting bookkeeping documents to the appropriate location within the firm's case management software
• Processing and mailing annual W-2s
• Data entry to document bookkeeping transactions in clients files;
• Assist in scanning checks and posting the required documentation
• Assist in processing non-Trust costs payments & VA fee payments
• Answer the firm's main phone line when receptionist is on vacation or unavailable.

Minimum Requirements:

• Minimum 1 year of working in a professional/office environment
• High School Diploma
• Excellent verbal and written communication skills
• Excellent data entry skills and ability to type 30 wpm
• Proficiency in Excel, Word, Acrobat, and Outlook required
• Attention to detail and accuracy
• Ability to work with a high level of confidentiality
• Ability to work swiftly while managing time and remaining organized
• Positive attitude and excellent work ethic.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.