Our client, one of Portland's top employers has engaged our firm in their search for a Leave Administrator to join their team. The Leave Administrator will oversee and administer leave requests and partner with HR regarding accommodations requiring specialized attention, particularly those arising under the Family and Medical Leave Act (FMLA), the Americans with Disabilities Act (ADA), state and local leave laws, and long-term disability plans. The Leave Administrator role involves processing leave requests, maintaining accurate records, and providing support to employees and managers regarding leave-related inquiries. This is an excellent opportunity for growth, and to be a part of a dynamic and innovative company!!

Job Title: Leave Administrator

Salary: $24-30 per/hour

Location: Wilsonville

Requirements - What Matters Most

• High School Diploma
• Bachelor's degree (experience will be considered in lieu of degree) in Human Resources, Business Administration or related field
• 1 year of experience in an HR department or related department
• Proficient in Microsoft Suite or related software
• Proficiency with HRIS, preferably ADP, or the ability to quickly learn the organizations HRIS
• Experience with FMLA, ADA, and state/local leave administration preferred.

Responsibilities

• Communicates with employees regarding their needs for leave and/or modified work schedules. Ensures that employees are aware of their responsibilities and of any documentation and notice required to qualify for and to take leave.
• Handles the leave administration process from the employee's initial notice of the need for leave through the return to work. This includes issuing and ensuring the completion of all required paperwork, determining leave eligibility, designating leave qualifications based on federal and state levels, requesting medical certification as needed, and accounting for leave use.
• Maintains reasonable communication with employees on leave to facilitate smooth and timely return to work; relays communication between employees, their managers, and HR during leave.
• Oversees the return-to-work process.
• Facilitates other leave requests, which may include accommodation requests under the ADA.
• Maintains complete and accurate records of leave and accommodation requests in accordance with specific legal requirements and documentation of best practices.
• Maintains detailed and up-to-date records of employee leave balances, usage, and accruals.
• Generate reports on leave usage and trends for management review.
• Preserves confidentiality of employee medical documentation and files.
• Maintains knowledge of all applicable leave and accommodation laws including the FLMA, ADA, and state and local laws with willingness to stay informed of changes within leave laws and expand knowledge.
• Perform other duties as assigned.

Key Competencies

• Knowledge of the leave requirements and other legal protections afforded by the FMLA, ADA, and other applicable laws.
• Collaborate with HR for best teammate care.
• Excellent written, verbal and interpersonal communication skills.
• Excellent time management skills with a proven ability to meet deadlines.
• Excellent analytical and problem-solving skills.
• Strong attention to detail and accuracy in record keeping.
• Ability to maintain confidentially and handle sensitive information with discretion.
• Strong organizational skills and attention to detail.
• Ability to act with integrity and professionalism.

Ultimate Staffing Services offers competitive pay, ACA compliant medical benefits, holiday pay, annual bonus, 401K, direct-deposit and complimentary online tutorials and business cards.

If you are currently a candidate of Ultimate Staffing Services, please contact your recruiter for further details

Ultimate Staffing is part of the Roth Staffing family of Companies, which is one of the largest, privately held staffing companies in the country, with locations across the country. We are proud of being the only staffing company recognized with all the industry's top awards for - The Best Staffing Firm to Work for, The Best Staffing Firm to Temp for and the Best in Client Service. We get to create remarkable experiences every day. We are just a different kind of company!

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.